Accounts Payable Clerk

Daily Responsibilities

• Collect, review, and move all invoices through the approval process
• Process vendors with daily invoices – Cogent, Rea, Morris, Woods Specialty, etc.
• Process PO & non-PO invoices through Syteline
• Notify Receiving for any PO invoices for which receipts have not been processed or vary from amount invoiced
• Validate, post & scan invoice batches
• Print Capital and Prepaid invoices
• Field vendor calls and add notes to AP Aging for payments
• Weekly Review and process freight invoices
• Prepare & run weekly AP reports
• Prepare Pivot table of open invoices
• Post EFT, Wire, Draft and Check payments
• Save Remittance Advices for EFT & Wire payments
• Put signed checks in envelopes and apply postage for mailing
• Oversee Certificates of Insurance and maintain spreadsheet of certificates
• Monthly Prepare & post AP accrual
• Review, reconcile AP & Vouchers Payable per Ledger to Aging reports
• Determine disposition – duplicate receipts; invoice not received; invoice processed as non-PO
• Annually Prepare and send 1099/1098s

Qualifications

• 5 – 7 years’ experience in AP in a manufacturing industry
• Organization skill – must be able to multi-task and keep invoices properly positioned for approval, received approval, vouchers pending approval, batched & scanned appropriately
• Excel skills – must be highly proficient in Excel including ability to build pivot tables
• Knowledge of AP & ERP systems
• Knowledge of application of sales tax rules for non-production related invoices
• Knowledge of IRS 1099 rules – who should receive & when
• Financial statement/cost center knowledge for proper coding of invoices
• Efficient typing and 10-key abilities