Accounts Payable Clerk

Essential Functions

• Invoice Processing
• Review and verify the accuracy and completeness of vendor invoices and supporting documentation
• Verify appropriate authorization and coding for all invoices
• Match invoices with purchase orders and receiving documents
• Enter invoices into the accounting system for payment processing
• Support employee expense report processing
• Payment Management
• Schedule and process payments, including checks, electronic transfers and ACH
• Maintain payment schedules to ensure timely disbursements and avoid late fees
• Address and resolve payment discrepancies and issues with vendors
• Account Reconciliation
• Reconcile vendor statements to ensure accounts are accurate and up to date
• Investigate and resolve outstanding balances or discrepancies
• Assist with month-end closing activities, including reconciliations and accruals
• Maintain detailed records of transactions and reconciliations
• Perform corporate credit card reconciliations and follow up on outstanding transactions
• Compliance and Documentation
• Ensure compliance with company policies, internal controls and regulatory requirements
• Maintain organized records of invoices, payments and other accounts payable documentation
• Assist with audit preparation by providing required documentation and explanations

Competencies

• Effective time management and the ability to exercise sound judgment when handling competing priorities
• Reliable, coachable, team player, detail oriented
• Proficient with traditional office equipment (computers, printers, scanners, etc.)
• Proficient with Microsoft Windows and traditional office software products (Microsoft Excel, Microsoft Word, Adobe Acrobat, etc.)
• Strong communication proficiency, both written and verbal, for coordination with vendors, project staff, and finance personnel
• Self-motivated and able to take initiative in a fast-paced, deadline-driven office environment
• Strongly Preferred: Familiarity with Dynamics 365 Business Central

Physical Demands

• Primarily performs work in an office environment with prolonged periods of sitting and working at a computer.
• Frequently uses hands and fingers to operate a computer keyboard, mouse, calculator, telephone, and other standard office equipment.
• Occasionally required to stand, walk, bend, stoop, reach, and lift or move files and office supplies weighing up to 15 pounds.
• Specific vision abilities required include close vision, color vision, and the ability to adjust focus when reviewing electronic and paper records.

Required Education, Experience, Certification and Licenses

• High School Diploma or GED
• 3+ years of related experience
• Demonstrated ability to work in a fast-paced environment with competing deadlines
• Business or Accounting degree (preferred)
• Certified Accounts Payable Professional (CAPP) certification (preferred)

Benefits

• Competitive salaries
• Health insurance plans (medical, dental, and vision)
• Generous paid time off
• Retail savings plan with company matching
• Life insurance
• Disability coverage
• Employee assistance programs
• Wellness initiatives
• Opportunities for continuous learning and development