Accounts Payable Clerk

About the role

Temp to Potential Hire position in partnership with a temp agency for the foreseeable future. Hours: 8:00AM - 5:00PM, Monday through Friday. Must be available for overtime depending on business needs.

Responsibilities

• Reviews, verifies and matches invoices, packing slips, and purchase orders and looks for approvals if required.
• Researches and resolves invoice discrepancies and escalates if necessary.
• Enters invoices into system and prepares and performs check runs.
• Review and manage invoices in Doc Link.
• Sends weekly reminders to Doc Link approvers to review and approve their invoices.
• Ensures payments are up-to-date and ensures all discounts are taken.
• Checks payable items daily and checks daily payable item list for accuracy.
• Communicates frequently and effectively with vendors, peers, and supervisors in verbal and in writing on matters of accounts payable transactions.
• Prepares weekly cash requirement for check run and wires and gets approval before processing payments.
• Reconciles vendors' AR aging with Bay Cities' AP aging at month end and analyzes variances.
• Manages daily posting of AP auto debits and weekly ACH/Wire payments.
• Produces month end open PO report and AP accrual report and makes accurate AP accrual entries.
• Reconciles AP accounts at month end and updates schedules and closes payables on time.
• Aids with month end closing and provides supporting documentation for audits.
• Obtains proper approvals and codes correct GL accounts for all expenses, and processes expense reports and delivers all reimbursement checks on time.
• Sets up and maintains the filings for the payables and disbursement checks.
• Complies with statutory requirements including issuance of 1099s to vendors, collecting W9 and W8 as required for processing payments to vendors.
• Aids internal and external audits.
• Accurately reviews, codes, and processes vendor invoices. Ensures bills and expense reimbursements through payroll are paid in a timely and accurate manner while adhering to departmental procedures.
• Performs other tasks as required.

Requirements

• Bachelor’s degree in accounting.
• Knowledge of accounts payable and general accounting procedures and process.
• At least two-year full cycle AP experience.
• Knowledge of general accounting principles.
• High degree of attention to detail.
• Proficient in Excel and Word.

Core Competencies

• High ethical standards.
• Models and supports organization’s goals and values; adapts to changing conditions; demonstrates persistence and overcomes obstacles.
• Consistently conducts themselves in an honest and trustworthy manner.
• Does not pursue their own individual objectives to the detriment of company goals.
• Sets an example for others to follow.
• Does the right thing.
• Demonstrates energy and passion about what they do and knows how to balance work and fun.
• Is generally optimistic and upbeat; fun to be around.
• Has a strong belief and zeal for the industry, the job, and the company.
• Conveys energy and intensity at work with a capacity for keeping others enthusiastic and involved.
• Operates with a customer service orientation internally and externally.
• Works to positively build the Bay Cities brand in everything he/she does.
• Builds strong, positive relationships with all stakeholders.
• Acts as an owner of the business and instills that same attitude and level of action in others.
• Is proactive in taking responsibility for all outcomes/results and avoids 'pointing fingers.'
• Helps to create and maintain a strong feeling of belonging in the immediate and overall team.
• Regularly involves others in decisions that affect their job or work environment.
• Participates as a team player and establishes strong working relationships to deliver positive results.
• Strong project management skills, including the ability to prioritize, balance, and manage multiple efforts with strong results/goal orientation.
• Uses time effectively, prioritizes and organizes work flow; can orchestrate multiple activities at once.
• Agility and personal adaptability with the ability to successfully manage multiple priorities with a high sense of urgency in a rapidly changing environment.
• Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work.
• Learns quickly when facing new problems; a relentless and versatile learner; open to change; strives for continuous improvement of self and processes.
• Excellent communication (oral and written) and interpersonal skills with the ability to convey information and ideas in a variety of media, tactful, confident, at all levels, internal and external.
• Must have strong interpersonal skills and ability to manage multiple projects in a rapidly changing environment.

Other US Persons Only

US citizens, lawful permanent residents, refugee or asylee – all require proper identification and documentation. Minimal local travel required.

Physical and Environmental Requirements

• While performing the duties of this Job, the employee is regularly required to talk or hear.
• The employee is frequently required to stand and sit.
• The employee is occasionally required to walk and reach with hands and arms.
• The employee must occasionally lift and/or move up to 35 pounds.
• Specific vision abilities required by this job include close vision and color vision.
• Work environment includes front-office and manufacturing.
• The noise level in the work environment is usually moderate.

Pre-Employment Verifications

• Must pass background and reference checks, drug screen, and physical examination prior to employment.