Accounts Payable Clerk

Responsibilities

• Process and code invoices accurately and efficiently, ensuring adherence to company policies and procedures.
• Review and verify invoices for appropriate documentation and approvals.
• Communicate with vendors and suppliers to resolve any discrepancies or issues related to invoices or payments.
• Prepare and process payment batches, including checks, wire transfers, and electronic payments, while ensuring accuracy and timeliness.
• Reconcile vendor statements and resolve any outstanding balances or discrepancies.
• Maintain accurate and organized financial records, including invoices, payment documents, and related correspondence.
• Absorb and assist in the development and implementation of accounts payable policies, procedures, and controls to ensure compliance with company and regulatory requirements.
• Collaborate with other departments, such as purchasing and receiving, to ensure proper documentation and approval for purchases.
• Respond to internal and external inquiries regarding accounts payable matters in a professional and timely manner.
• Participate in audits and provide necessary documentation and support as required.
• Stay updated on industry best practices and changes in accounts payable regulations to ensure compliance and efficiency.

Requirements

• English – Spanish Language (Oral and writing, B2 or above).
• A high school diploma or equivalent; additional education in accounting or related field is a plus.
• Proficient in using accounting software and MS Office applications, particularly Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.
• Knowledge of basic accounting principles and practices.
• Familiarity with relevant laws, regulations, and compliance requirements.
• Ability to handle confidential information with discretion and integrity.