Accounts Payable Bookkeeper (Part-Time)

About the role

The Accounts Payable Bookkeeper supports daily accounts payable operations by ensuring accurate processing, documentation, and communication related to vendor payments. This position maintains organized financial records, monitors accounts payable communications, and serves as a point of contact for vendors and internal staff regarding accounts payable inquiries. The role also assists with audit preparation and ensures financial documentation is readily available and properly maintained.

Responsibilities

• Review petty cash invoices to ensure proper coding, authorization, and compliance with company policies.
• Monitor the Accounts Payable email inbox and respond timely to inquiries from external vendors and internal managers.
• Reconcile vendor statements and investigate discrepancies to ensure accurate vendor balances.
• Communicate with vendors and internal departments regarding invoice status, payment processing, and general accounts payable questions.
• Maintain accurate filing systems and ensure financial documentation is organized, complete, and readily accessible.
• Absorb routine filing and document organization for accounts payable records in accordance with retention requirements.
• Absorb assist with the preparation and organization of documentation requested for annual audits or internal reviews.
• Support the overall accounts payable process by completing related administrative and accounting tasks as assigned.
• Protect confidential financial information and maintain discretion at all times.
• Provide a positive work environment that does not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran.

Qualifications

• Competency Statement(s): Communications - Excellent verbal and written skills; Persuasive, consensus builder. Customer Focus - Excellent problem-solving skills and a desire to exceed customer expectations. Model, facilitate and encourage exemplary internal and external customer service, open communication, collaboration and participation among staff. Employee Development - Competent in assessing employee skills: coaches, delegates, and supports employee development. Provides constructive feedback. Leadership - Energetic, innovative self-starter, committed to continuous improvement and creative problem solving. Professional Integrity - Exhibits and values commitment, leadership, accountability, diversity, honesty, fiscal responsibility and the ability to maximize resources. Proficiency - Able to multi-task, plan and measure results, create and analyze data, excellent computer skills, accuracy and attention to detail, excellent project management skills.
• Education: High school diploma or equivalent required.
• Experience: Prior bookkeeping or accounts payable experience preferred.

Skills & Abilities

• Strong attention to detail and organizational skills.
• Basic understanding of accounts payable processes and general accounting principles.
• Ability to communicate effectively with vendors and internal staff.
• Proficiency with email, document management, and basic office software.
• Manage multiple tasks and meet deadlines.
• Commitment to accuracy, confidentiality, and professionalism.

Work Environment

An office-based environment. Position may involve extended periods of sitting, data entry, and document review. The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by Accounts Payable Bookkeeper (Part-Time), as deemed appropriate.