Bookkeeper - Part-time

Role Summary

The Bookkeeper / Office Administrator is responsible for the day-to-day execution of the company's accounting and administrative financial functions. This role ensures accurate transaction processing, consistent reconciliations, and timely managerial and financial reporting using ProContractor/ViewPoint and ProCore. The position requires a strong understanding of basic accounting fundamentals, attention to detail, and the ability to communicate financial information clearly to management and external partners.

Core Responsibilities

• Accounting & Financial Management
  • Maintain accurate and up-to-date financial records in ViewPoint/ProContractor
  • Record and reconcile daily financial transactions, including: Sales, Purchases, Receipts, Retainage, Payments
  • Manage Accounts Payable and Accounts Receivable, ensuring accuracy and timeliness
  • Prepare regular bank and account reconciliations for audit
  • Ensure transactions are properly coded and supported with documentation
• Reporting & Analysis
  • Prepare and distribute financial reports on a weekly, monthly, quarterly, and annual basis
  • Support budgeting and forecasting activities
  • Identify discrepancies, trends, or concerns and escalate to management as needed
  • Maintain financial data in a clear, organized, and audit-ready format
• Compliance & External Coordination
  • Coordinate with external partners for: Budget preparation, Weekly Cash Flow Management, Labor Burden and Overhead Absorption Reporting, Tax preparation, Reviews or audits
  • Support compliance with local, state, and federal financial regulations
  • Maintain documentation required for audits and regulatory reviews
• Communication & Administrative Support
  • Provide timely financial updates and summaries to management
  • Communicate clearly with internal team members regarding financial processes or requirements
  • Support general office administrative tasks as needed to maintain smooth operations

Required Qualifications

• Proficiency in ViewPoint/ProContractor
• Proficiency in MS Excel/MS Word/MS Teams/MS Outlook
• Strong understanding of accounting principles and managerial/financial reporting
• High attention to detail with strong organizational skills
• Ability to work independently and manage multiple priorities
• Clear written and verbal communication skills

Preferred Skills

• Experience with managerial accounting concepts
• Ability to explain financial information to non-financial team members in plain language
• Experience supporting small-to-mid-sized business operations
• Experience with customer service communications with regard to A/R collections and A/P Payments