Accounts Payable - Billing Specialist

About Reiser

With more than 60 years of success in the food equipment industry, REISER is recognized worldwide for its high-quality equipment, innovative engineering, and outstanding service and support. Total commitment to our customers is at the core of who we are, making REISER the one supplier that food manufacturers can trust for better, smarter food processing and food packaging solutions and equipment. Our team of talented and passionate professionals works hard, embraces challenges, and is wholeheartedly dedicated to the success of our customers.

Who We’re Looking For

The Accounts Payable & Billing Specialist reports directly to the Accounts Payable Supervisor, creates customer billing invoices for all service labor job tickets, ensuring accuracy and compliance with company processes and policies. They also send billing invoices and credit memos to customers via email or electronic systems (Customer Portal). Furthermore, they verify and process AP vendor invoices and other requests for payment, generate weekly disbursements, maintain the payment files, all while having a keen eye for detail.

Responsibilities

• Prepare and review customer billing invoices for service labor provided.
• Ensure service labor invoices accurately reflect service provided and customer requirements.
• Review service labor job tickets for accuracy and resolve discrepancies prior to invoice submission.
• Collaborate with service admin and managers to resolve billing questions and invoice issues.
• Ensure service labor job tickets are billed and sent to customers in a timely manner.
• Use ERP system and customer billing portal to submit invoices and support documentation.
• Send billing invoices and credit memos to customers via email or electronic systems (Customer Portal).
• Process billing invoice adjustments and credits.
• Support Accounts Payable functions, including receiving, reviewing, and processing vendor invoices and credit memos, and reconcile vendor statements.
• Ensure that vendor invoices are entered into the ERP system in a timely manner and classified accurately in the general ledger.
• Work with internal and external customers to resolve discrepancies with vendor invoices.
• Assist with payment process including issuing checks, preparing wire and ACH payment batches.
• Assist with the month-end closing of accounts payable including review of open receivers, vendor deposits, reconciliation of the accounts payable aging to the GL, and the monthly accrual process.
• Provide backup to the AP specialist who processes foreign currency invoices.
• Ensure compliance with company processes, controls, and policies.

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree in accounting, finance, or related field a plus.
• Two or more years of previous Billing and Accounts Payable experience preferred.
• Experience with service labor invoicing.
• Experience with multi-currency disbursements preferred.
• Strong computer skills with MS Office and ERP systems.

Why Reiser?

Joining Reiser means more than just a job — it’s an opportunity to be part of a company that values relationships, encourages team members to reach their potential, and is committed to ongoing success. We believe every customer interaction is an opportunity to strengthen our partnerships, and our team is at the heart of that mission.