Accounts Payable

Duties and Responsibilities

• Process vendor invoices accurately and timely, ensuring proper approvals, coding, and compliance with agency policies and funding
• Review invoices and supporting documentation for accuracy, completeness, and adherence to contract terms
• Enter and maintain accounts payable transactions in the accounting system
• Prepare and process weekly and monthly payment runs, including checks and electronic payments
• Reconcile accounts payable subledger to the general ledger and resolve discrepancies
• Maintain vendor records, including setup, updates, and W-9 documentation
• Respond to vendor inquiries and resolve payment issues professionally and promptly
• Aid with monthly, quarterly, and year-end closing activities related to accounts payable
• Support internal and external audits by preparing documentation and responding to audit inquiries
• Ensure compliance with internal controls, grant requirements, and state and federal regulations

Requirements

• Associate’s degree in Accounting or Business Administration preferred
• Two to five years commensurate experience may be substituted for college training
• Two years experience in non-profit accounting preferred
• Proficiency in software especially Excel
• Ability to follow instructions and work with minimal supervision
• Willingness to adapt to a fast-paced business environment
• Keep accurate, neat records
• Adapt to changing State and Federal regulations
• Actively participate in the creative changes which occur

Qualifications

Must have proficiency in software especially Excel; ability to follow instructions and work with minimal supervision; willingness to adapt to a fast-paced business environment; keep accurate, neat records; adapt to changing State and Federal regulations; and actively participate in the creative changes which occur.

Benefits

• Comprehensive benefits package including health, dental, vision, life, short and long-term disability, accident, critical illness & hospital indemnity
• Paid Time Off (up to 18 days for full-time employees)
• Up to 13 paid holidays per year
• 403(b) pension plan with agency contribution and match

Pay

\$25.00 per hour

Schedule

40 hours per week