Accounts Payable Associate (Up To 29/hr)

The Accounts Payable Associate maintains the accounts payable function to ensure timely and accurate payment of invoices in a high-volume, dynamic environment. This role focuses on processing and routing invoices from a centralized queue, resolving discrepancies, and supporting key accounting activities such as month-end close and reporting. Success in this position requires strong communication skills, attention to detail, integrity, and the ability to work efficiently with minimal supervision while handling confidential information.

Responsibilities

• Process a high volume of invoices (approximately 150+ per day) accurately and in a timely manner.
• Work in an invoice queue to pull data from invoices and route them to the appropriate place for coding and approval.
• Handle department mail distribution and scan invoices for proper routing and electronic workflow processing.
• Perform invoice entry, purchase order (PO) matching, and electronic workflow processing, including 3-way matching for accounts payable transactions.
• Maintain scanner equipment to ensure smooth and continuous invoice scanning operations.
• Research and resolve past due balances, invoice disputes, and other payment issues.
• Assist with data loads related to accounts payable processing and system updates.
• Support weekly sales tax field reporting as needed.
• Assist with month-end close activities, ensuring accurate and timely accounts payable data.

Qualifications

• Bachelor’s degree or Associate’s degree with 2+ years of accounts payable experience.
• Demonstrated high-volume accounts payable experience, including working with purchase orders.
• Hands-on experience with invoice processing, invoice entry, and 3-way matching.