Accounts Payable Associate - Full-time - AVALA Hospital - RH484

About the Role

The Accounts Payable Associate performs a wide variety of technical accounting work for financial record keeping in support of the finance department, including accounts payable, reconciliations, monthly closing, sales and use tax, and various year-end reporting requirements.

Responsibilities

• Examines and reviews invoices for proper P.O. and non-P.O. approvals per policy, comparing and matching information on invoices with purchase orders and shipping documents.
• Properly codes all non-purchase order invoices to the applicable general ledger account number and submits them to supervisor for review.
• Thoroughly audits invoice extensions, verifying amounts due and reconciling previous balances on invoices and statements.
• Verifies sales tax per invoice and accrues necessary adjustments.
• Computes net amounts payable, submits invoices for approval, and prepares them for input into the accounts payable system.
• Scans all invoices into Vendor History and verifies scans for accuracy.
• Processes checks weekly, matching checks to invoices before sending payments.
• Reviews invoices and purchase orders for variances, resolving discrepancies with Materials Management and vendors.
• Responds to vendor inquiries promptly and accurately.
• Confers with vendors and purchasing personnel by telephone to reconcile differences between invoices and purchase orders.
• Reviews vendors’ monthly statements, resolving outstanding invoices to keep aging minimal.
• Reconciles shipping documents to invoices to ensure items have been received.
• Maintains confidentiality of privileged information.
• Prepares and submits monthly sales tax reports.
• Assists the department with data collection, reconciliation of accounts, and audits.
• Handles special projects as assigned by supervisor.
• Meets dress code standards and adheres to organizational policies.
• Completes annual education requirements and maintains regulatory compliance.
• Maintains patient confidentiality at all times.
• Reports to work on time and as scheduled, completing work within designated timeframes.
• Wears identification while on duty and uses the computerized punch time system correctly.
• Completes in-services and returns in a timely fashion.
• Attends annual reviews and department in-services as scheduled.
• Represents the organization positively and professionally.
• Actively participates in performance improvement and continuous quality improvement (CQI) activities.
• Complies with all organizational policies regarding ethical business practices.
• Communicates the mission, ethics, and goals of the hospital, as well as the department’s focus statement.
• Promotes professional growth of subordinates by sharing knowledge or directing them to relevant information sources.
• Assists other staff members in duties that enhance patient care delivery.

Requirements

• High school diploma.
• At least three to five years of experience in accounts payable or related field.

Skills

• Ability to communicate effectively in English, both verbally and in writing.
• Basic computer knowledge.
• Action Orientation: Targets and achieves results, overcomes obstacles, and establishes standards.
• Communications: Effectively conveys and shares information, listens carefully, and presents ideas clearly.
• Creativity/Innovation: Generates novel ideas and challenges the status quo.
• Critical Judgment: Defines issues and focuses on workable solutions while performing reliably.
• Customer Orientation: Builds customer confidence, increases satisfaction, and meets commitments.
• Interpersonal Skills: Engages productively with others, establishing trust and credibility.
• Leadership: Motivates, empowers, and collaborates with others to build consensus and focus on common goals.
• Teamwork: Attracts, develops, and rewards teams to optimize results and resolve conflicts.

Physical Demands

The physical demands described here are representative of those required to successfully perform the essential functions of this job.

• Regularly required to talk and hear.
• Position is very active, requiring standing, walking, bending, kneeling, and stooping throughout the day.
• Must frequently lift or move items weighing up to 20 pounds.