Accounts Payable Assistant (Part-Time)

Key Responsibilities

• Review and validate vendor invoices for accuracy, completeness, and proper documentation prior to processing
• Aid in daily A/P invoice entry, coding, and data entry within the system
• Aid in preparing vendor and subcontractor payments, with the potential to take on more ownership over time
• Verify invoice details against purchase orders, vendor records, and supporting documentation
• Identify discrepancies and coordinate with vendors and internal teams to resolve issues before processing
• Sustain and organize vendor files, records, and supporting AP documentation
• Aid in new vendor setup by collecting and maintaining accurate vendor information
• Aid in responding to vendor inquiries related to invoice status and payments
• Aid in reconciliation activities, including vendor statements and credit card transactions
• Aid the AP team with month-end close activities, including organizing and reconciling documentation
• Track invoice approvals and follow up internally to help prevent payment delays
• Aid in additional administrative and accounting-related tasks as needed

Must Have's

• Understanding of A/P processes, including invoice review and basic payment workflows
• Strong attention to detail with the ability to identify discrepancies in invoices and documentation
• Comfort working with Microsoft Excel
• Ability to manage multiple tasks in a structured, detail-oriented environment
• Strong communication skills for working with vendors and internal teams
• Reliable, organized, and able to follow through on assigned tasks independently

Nice To Have Qualifications

• Previous experience with A/P, invoice processing, or bookkeeping
• Exposure to vendor payments, check runs, or reconciliation processes
• Experience working in accounting software or ERP systems
• Experience supporting vendor setup or maintaining vendor records
• Prior experience in construction, landscaping, or subcontractor-driven environments