Accounts Payable Assistant - Hagyard Equine Medical Institute

Position Overview

Join our team as an Accounts Payable Assistant who supports both the Accounts Payable and Finance team with daily processes and reporting, adhering to both local and corporate deadlines and policy requirements.

Essential Functions

• Process Accounts Payable invoices for the Dispensary in related purchasing systems, ensuring accurate and timely completion
• Process Accounts Payable invoices for the Lab in related purchasing systems, ensuring accurate and timely completion
• Maintain corporate credit card expense reports for the Dispensary and other departments
• Aid with employee expense reimbursement process
• Serve as backup for other AP and Finance team members
• Support the veterinary compensation process by creating and reviewing base reports and collecting any additional data
• Aid with month end, quarterly, and annual revenue reporting
• Prepare and analyze other reports as needed

Administrative

• Aid with fleet vehicle documentation and registration
• Aid with general purchasing activities as needed

Qualifications

• Proven experience in Accounts Payable, Accounting, Finance, or a related field
• Bachelor’s or Associate's degree in Finance, Accounting, Business Administration, or related field
• Excellent knowledge of Microsoft Office (Outlook, Word and Excel)
• Excellent organizational, time management, and communication skills
• Able to work professionally with multiple levels of an organization
• Prior experience in veterinary medicine, equine or thoroughbred industry preferred
• Experience with accounting software or systems including expense reporting systems preferred

What We Offer

• Medical, dental, and vision insurance
• Paid Parental Leave (birth, adoption, foster)
• 401(k) with discretionary contribution
• Team Member Pet Discounts
• Emotional wellbeing support — including Calm app access and 24/7 EAP
• Career development resources
• Grant Circle — a relief fund for team members facing personal hardship
• Local hospital culture backed by national resources

Pay Range

$20—$23 USD