Accounts Payable Assistant

Job Summary

The Accounts Payable Assistant supports the accounting department by accurately processing vendor invoices, expense reports, and payments for our four dealerships. This role works closely with the Accounts Payable Lead, the Controller and dealership departments to ensure timely and accurate payment of vendors while maintaining organized financial records.

Key Responsibilities

• Enter and process vendor invoices primarily related to parts and service
• Match invoices with purchase orders and receiving documents
• Create purchase orders when not already existing
• Absorb and prepare checks, ACH payments, and electronic payments
• Reconcile vendor statements and help resolve invoice discrepancies
• Contact vendors to obtain missing invoices prior to remitting payment
• Maintain accurate and organized AP files and documentation including filing paper invoices
• Respond to vendor inquiries in a professional and timely manner
• Support month-end closing activities as assigned
• Ensure compliance with dealership policies and accounting procedures
• Auxiliary with audits by providing required documentation
• Perform other accounting and administrative tasks as needed

Required Qualifications

• A high school diploma or equivalent (Associate’s degree in Accounting or Finance preferred)
• Basic understanding of accounts payable and accounting principles
• Proficiency in Microsoft Excel and basic accounting software
• CDK Dealership Management System (DMS) experience preferred
• Strong attention to detail and organizational skills
• Experience 1-3 years of accounts payable or accounting experience required
• Previous automotive dealership experience preferred
• Experience working with a Dealership group posting to multiple stores preferred

Skills & Competencies

• Data entry accuracy and attention to detail
• Time management and ability to meet deadlines
• Strong communication and teamwork skills
• Ability to work in a fast-paced dealership environment
• Willingness to learn and take direction

Work Environment

• On-site at automotive dealership 8am - 4pm + occasional overtime available with prior approval

Benefits

• 401k with employer match
• Paid vacation
• Paid sick time
• Paid holidays
• Employee pricing on parts, service, and vehicle purchase at any Sands dealership
• Medical, Dental, Vision, Life & AD&D, Short term & Long term Disability, Accident coverage, and Cancer coverage
• End of Month catered lunch
• Annual Administrative Assistants Day celebration