Accounts Payable Assistant

About the role

The Accounts Payable Assistant supports the Finance Department by ensuring accurate and timely processing of invoices, maintaining financial records, and supporting vendor communications.

Primary Responsibilities

• Review vendor invoices for accuracy, including line item charges, discounts, and freight costs
• Match invoices to purchase orders and ensure alignment with contract terms
• Identify and correct invoice discrepancies in accordance with company policies
• Schedule and process payments in a timely manner
• Research and resolve invoice issues and discrepancies with internal teams and vendors
• Communicate with vendors to respond to inquiries and provide updates
• Reconcile vendor statements and maintain accurate payment records
• Track and complete accounts payable transactions, ensuring documentation accuracy
• Maintain organized and accurate financial records related to accounts payable
• Support Finance and Accounting teams with additional tasks and projects as needed

Requirements

• High school diploma
• 1–3 years of accounts payable experience, including purchase order matching
• Strong attention to detail with a high level of accuracy
• Excellent verbal and written communication skills
• Strong organizational and problem-solving skills
• Able to work effectively in a team-oriented environment
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with ERP systems or accounting software preferred
• Familiarity with invoice reconciliation systems and purchase order workflows preferred
• Experience working in a manufacturing or industrial environment preferred

Qualifications

• None specified

Skills

• Attention to detail
• Organizational skills
• Collaboration
• Communication
• Microsoft Office proficiency
• ERP systems or accounting software knowledge
• Invoice reconciliation systems and purchase order workflows familiarity
• Manufacturing or industrial experience

Benefits

• Industry-leading medical, dental, and vision coverage with a generous employer premium contribution and Day 1 eligibility!
• FLEX Program – Hybrid work opportunities available for eligible roles, where business needs and role requirements allow
• 401(k) retirement plan with up to a 5% company match and immediate vesting to support long-term financial security
• Paid time off and 11 paid holidays to support rest, balance, and recharge
• Wellness program offering rewards for participation in company-supported health initiatives
• Commuter benefits supporting mass transit and commuter parking options
• Company-paid life and AD&D insurance for added peace of mind
• Education assistance to support continued education and professional growth
• Employee support and voluntary benefits, including an Employee Assistance Program and optional coverage such as disability, legal, identity theft, and insurance programs