Accounts Payable And Expense Specialist

This role manages a hybrid portfolio of accounts payable and employee expense processing within an SAP environment, currently transitioning from ECC to SAP S/4HANA. The position focuses on accurate, timely processing of vendor invoices and high-volume expense reports, ensuring compliance with company policies, internal controls, and regulatory requirements while supporting month-end close and audit activities.

Responsibilities

• Process and code vendor invoices accurately and promptly in accordance with company policies and established accounting procedures.
• Manage the full accounts payable cycle, including invoice receipt, approval routing, payment processing, and vendor maintenance.
• Maintain vendor master data and ensure all required documentation, tax forms, and compliance records remain current and complete.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries in a professional and timely manner.
• Prepare and process weekly payment runs using ACH, wire transfers, and check payments.
• Reconcile vendor statements and proactively identify and resolve outstanding items or variances.
• Support month-end and year-end close activities through accounts payable reconciliations, accruals, and reporting.
• Partner with internal stakeholders across departments to secure timely invoice approvals and ensure adherence to spending policies.
• Assist with internal and external audit requests by providing accurate supporting documentation and maintaining organized records.
• Identify and recommend opportunities to improve accounts payable processes, controls, and overall efficiency within the procure-to-pay function.
• Ensure compliance with company policies, internal controls, and applicable tax and regulatory requirements in all accounts payable activities.
• Review, validate, and process employee expense reports in SAP Concur for accuracy, completeness, and compliance with travel and expense policies.
• Confirm that proper coding, receipts, and supporting documentation are attached to all expense submissions.
• Monitor SAP Concur workflows to ensure timely approvals and escalate delays or exceptions when necessary.
• Identify, investigate, and resolve discrepancies or errors in employee expense reports.
• Process reimbursements and support expense-related transactions throughout their full lifecycle.
• Maintain strict adherence to company travel and expense policies, internal controls, and audit requirements.
• Support monthly close activities related to expense processing, including reconciliations and reporting.
• Respond to employee inquiries regarding expense submissions, policy interpretation, and system usage in a clear and helpful manner.
• Maintain accurate records and documentation to support internal and external audits related to both accounts payable and expense processing.
• Effectively manage a high volume of expense reports, approximately 1,000 to 1,500 submissions per month.

Requirements

• At least 2 years of experience in accounts payable, expense management, or finance operations.
• Hands-on experience with SAP Concur for expense report processing and workflow management.
• Strong understanding of travel and expense (T&E) processing, compliance requirements, and expense policies.
• Demonstrated ability to handle high-volume, repetitive transactions with consistent accuracy and attention to detail.
• Basic proficiency in Microsoft Excel for data review, reconciliation, and reporting.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.

Qualifications

• Experience working within SAP ECC and exposure to SAP S/4HANA environments.
• Background in accounts payable, expense reimbursement, and Concur-based workflows.
• Ability to collaborate effectively with cross-functional stakeholders to support approvals and policy adherence.
• Strong communication skills for interacting with vendors and employees regarding invoices and expense reports.
• Commitment to maintaining robust internal controls and supporting audit readiness.

Work Environment

This role operates in a hybrid work environment with a blend of in-office and remote work. Team members work in the office three days per week, with Wednesday as a required onsite day, and follow core business hours of 8:00 a.m. to 5:00 p.m.

Pay

The pay range for this position is $55,000 - $70,000 per year.

Benefits

• 40 hours sick time in addition to accrued PTO.
• Medical, dental, and vision insurance.
• Discounted injectables at onsite spa.