Accounts Payable Aide

Responsibilities

• Assist with processing vendor invoices and payment documentation.
• Support payment processing for purchased services and received goods.
• Review invoices and supporting documents for completeness, accuracy, and consistency.
• Help maintain payment records, logs, reports, and tracking spreadsheets.
• Assist with the monthly review and reconciliation of billing information.
• Support quality assurance checks to identify duplicate charges, overlapping service dates, missing documentation, or other billing issues.
• Assist with preparing reports and documentation for internal review.
• Provide administrative support to the Finance Unit.
• Communicate with staff regarding missing information, billing discrepancies, or documentation issues.
• Assist with organizing files, payment records, and supporting documentation.
• Perform other related duties as assigned.

Requirements

• This is an in-person P/T position for college students, Fall 2026 semester.
• If selected, the candidate will be fingerprinted and undergo a background investigation.
• In addition, for positions that have a law enforcement and/or investigative function, the candidate's consumer credit history will be reviewed during the background investigation, and as otherwise permitted by NYC Administrative Code 8-107(24)(b)(2)(A).

Qualifications

• For Assignment Level I: Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.
• For Assignment Level II (Information Technology): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.
• For Assignment Level III (Information Technology Fellow): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

Special Note

• Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Preferred Skills

• Strong organizational skills and attention to detail.
• Ability to handle multiple assignments and meet deadlines.
• Basic understanding of accounts payable or invoice processing.
• Ability to work independently and as part of a team.
• Strong data entry and recordkeeping skills.
• Proficiency with Microsoft Office, especially Excel.
• Experience or familiarity with FMS, PASSPort, or other financial/database systems is a plus.
• Ability to work in a high-volume environment with accuracy and professionalism.

Public Service Loan Forgiveness

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

• New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

• The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.