Accounts Payable Administrator

TriMark USA is the country’s largest provider of design services, equipment, and supplies to the foodservice industry. We serve customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts with a history dating back to 1896, we combine unique design capabilities, expert market knowledge, and national purchasing strength to deliver unparalleled service.

About the role

The Accounts Payable Administrator reports to the AP Manager and is located in Bedford Park, IL. This is a full-time, hybrid position.

We are seeking a skilled and detail-oriented Accounts Payable Administrator to join our finance team. This role supports accurate and timely processing of invoices, maintains vendor relationships, and ensures compliance with payment terms, offering opportunities for professional growth in accounts payable.

Responsibilities

• Process and code invoices accurately, ensuring adherence to company policies and accounting standards.
• Match invoices with purchase orders and receipts to verify proper documentation.
• Communicate with vendors to resolve inquiries, discrepancies, and payment-related issues.
• Manage vendor relationships and address payment discrepancies in a timely manner.
• Prepare and process payments in accordance with established payment schedules and terms.
• Reconcile statements and ensure vendors are paid within agreed-upon timelines.
• Review and process employee expense reports, verifying receipts and adherence to company policies.
• Assist in the preparation of reports related to expenses and reimbursements.
• Maintain accurate and organized records of accounts payable transactions.
• File and archive financial documents in accordance with recordkeeping policies.
• Analyze accounts payable data to identify trends, discrepancies, and opportunities for process improvement.
• Generate reports to support decision-making and financial analysis.
• Collaborate with cross-functional teams on special projects and initiatives.
• Support the Accounts Payable Supervisor in achieving departmental goals.

Requirements

• 1 – 2 years of relevant work experience in accounts payable, or equivalent military or practical experience.
• Proficiency in Microsoft Office applications, particularly Excel.
• Knowledge of accounting principles and familiarity with accounting software.
• Strong understanding of accounts payable processes and procedures.
• Attention to detail and accuracy in processing financial transactions.
• Effective communication skills, both verbal and written.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Problem-solving skills and the ability to address payment discrepancies.
• Ability to work independently and collaboratively in a team environment.
• Ability to successfully pass a background check post offer acceptance.

Benefits

• Medical, Dental, and Vision insurance
• 401k with employer match
• Tuition Reimbursement
• Pet Insurance
• Legal Insurance
• Community Service Day
• Spotlight Awards
• National Sales Excellence Awards
• CFSP Prep Certification Program