Accounts Payable Administrator

About the Role

The Accounts Payable Administrator supports the day-to-day operations of the Accounts Payable function across the AMER region (United States, Canada, Mexico, Brazil, and Argentina). This role is responsible for expense report auditing, vendor onboarding, and supporting the administration of the global corporate credit card program.

Responsibilities

• Audit employee expense reports for policy compliance, accuracy, and required documentation.
• Serve as the primary point of contact for travel and expense, vendor onboarding, and global corporate credit card inquiries.
• Manage global corporate credit card program, including card activations, deactivations, replacements, credit limit changes, account maintenance, statement retrieval, and employee support.
• Manage vendor onboarding, maintain vendor master records, and validate banking information and supporting documentation.
• Create and maintain vendor payment templates in the corporate banking portal.
• Support AP operations by managing the shared inbox, tracking employee repayments, and assisting with month-end close activities, including journal entries and reconciliations.
• Perform periodic vendor master maintenance, including biannual vendor deactivations.
• Develop, maintain, and update standard operating procedures (SOPs) and process documentation.
• Maintain accurate records and ensure compliance with company policies and SOX requirements.
• Identify opportunities to improve processes through automation, system enhancements, and operational efficiencies.

Qualifications

• Bachelor's degree in Accounting, Finance, or equivalent experience.
• 4+ years of Accounts Payable or accounting experience, preferably in a global, SOX-controlled environment.
• Experience with expense auditing, vendor onboarding, and corporate credit card administration.
• Strong understanding of vendor banking requirements, payment setup, and banking validation across multiple countries.
• Advanced Excel skills, including PivotTables, XLOOKUP/VLOOKUP, reconciliations, and reporting.
• Experience with Oracle Fusion, Concur, Coupa, or similar ERP and expense management systems preferred.
• Strong analytical, organizational, problem-solving, and customer service skills.
• Exceptional attention to detail and the ability to handle confidential information with discretion.

Systems & Tools

Oracle Fusion, Concur, Coupa, ZIP, Salesforce/FinancialForce, Microsoft Office Suite (Advanced Excel), and Google Workspace.

Pay

The US base salary range for this full-time position is $46,000 - $98,000. Your base pay will depend on your experience, skills, education, training, and location among other factors.

Benefits

All full-time positions or part-time roles working 30 hours or more a week are eligible for benefits that support their health and well-being, including health, dental, and vision insurance, paid time off, and a company-sponsored retirement plan. In addition, some roles may be eligible for the annual company bonus plan, commissions, and/or long-term incentive awards, contingent on company and employee performance.