Accounts Payable Administrative

About the role

The Accounts Payable Specialist is responsible for timely and accurate processing of vendor, supplier, and subcontractor invoices for construction operations. This role supports job-cost accuracy, vendor payment processing, invoice approvals, and organized financial documentation.

Responsibilities

• Process, code, and route high-volume invoices for approval.
• Verify invoices against purchase orders, job numbers, cost codes, and supporting documentation.
• Maintain vendor records, payment terms, invoices, and related AP documentation.
• Respond to vendor payment inquiries and resolve invoice discrepancies.
• Prepare weekly payment batches, process approved payments, and support check runs.
• Track required construction payment documentation, including lien waivers, as assigned.
• Maintain accurate data in accounting and invoice-processing systems.
• Assist with AP reporting, invoice tracking, and Excel-based payment summaries.
• Collaborate with Project Managers, Purchasing, Operations, and Accounting to obtain approvals and resolve issues.
• Maintain confidentiality and perform other related duties as assigned.

Requirements

• High school diploma or equivalent required; accounting or business coursework preferred.
• Two or more years of Accounts Payable or accounting support experience preferred.
• Construction, subcontractor, supplier, job-cost, or project-based accounting experience strongly preferred.
• Experience with invoice processing, purchase orders, payment batches, vendor communication, and check processing.
• Strong attention to detail, organization, communication, and follow-through.
• Proficiency in Microsoft Excel and Microsoft Office; ability to learn accounting and invoice-processing software.

Benefits

• Competitive salary range (DOE)
• 15 PTO days starting in January (pro-rated after January)
• Eight (8) paid holidays
• All work‑related fuel covered by the company
• 401(k) with company match
• Vehicle and cell phone allowances paid bi‑weekly and not taxed
• Health, dental, vision, life insurance, and long‑term disability benefits
• Discretionary performance bonus
• Charitable giving opportunities
• Family‑friendly work environment