Accounts Payable & Accounts Receivable Specialist

The Accounts Payable and Accounts Receivable Specialist will report to the Corporate Controller and manage both the incoming and outgoing financial transactions of a company.

About the role

At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation’s top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI and beyond.

Responsibilities

• Verify, code, and enter vendor invoices into the accounting system.
• Schedule and prepare electronic transfers, ACH payments, and check runs in accordance with approval thresholds and payment terms.
• Respond to vendor inquiries and resolve billing discrepancies, short-pays, and duplicate invoices.
• Review expense reports for proper coding, receipts, and manager approval.
• Maintain vendor records, including W-9 collection and 1099 tracking for year-end reporting.
• Monitor the AP aging report and flag past-due vendor balances.
• Review past-due customer accounts with the Controller and Project Managers and assist with collection efforts.
• Review daily checks, wires, and ACH funding received and complete daily cash application to client or non-A/R accounts.
• Research unapplied and misapplied payments to determine and process corrections.
• Prepare collection reports; coordinate write-offs with Operations and Accounting, recommend invoices for write-off, and transmit approved items to third-party collections.
• Maintain documentation for A/R processes, process changes, and customer collection terms.
• Review and complete partial and final lien waivers and obtain required signatures.

Requirements

• High school diploma or GED
• Strong attention to detail and ability to organize and manage multiple priorities
• Strong analytical and problem-solving skills
• Strong proficiency in MS Excel and Outlook
• Exceptional interpersonal, oral, and written communication skills
• Knowledge of vendor invoicing and project billing practices preferred
• Basic understanding of accounting software preferred (BST and QuickBooks preferred)
• Experience in engineering, construction, or professional services industry preferred

Qualifications

• Currently authorized to work in the U.S. on a full-time basis

Skills

• Strong attention to detail
• Strong analytical and problem-solving skills
• Strong proficiency in MS Excel and Outlook
• Exceptional interpersonal, oral, and written communication skills
• Knowledge of vendor invoicing and project billing practices
• Basic understanding of accounting software (BST and QuickBooks preferred)
• Experience in engineering, construction, or professional services industry

Benefits

• Medical
• Dental
• Vision
• LTD & STD
• Life Insurance
• 401k with match
• PTO
• Holidays
• HSA with company contribution
• Pet insurance
• Employee assistance program

Pay

Competitive salary

Schedule

Full-time