Accounts Payable Accountant

Role Summary

Wolfe is a Pittsburgh-based FinTech company building the next generation of financial products, and we are actively embedding AI across our product, our internal processes, and the way our teams work day-to-day. As an Accounts Payable Accountant, you will own the full cycle of high-volume invoice processing, expense reconciliation, and month-end close support that keeps Wolfe's finances accurate and on schedule.

Responsibilities

• Process and code 300+ vendor invoices monthly, ensuring accurate GL coding, business unit/brand alignment, and expense categorization.
• Reconcile 40+ employee expense reports monthly for policy compliance and timely reimbursement.
• Prepare journal entries, reconcile accounts payable accounts, and record accruals to support the team’s four-day month-end close.
• Communicate with vendors to resolve invoice discrepancies, obtain statements, and respond to payment inquiries.
• Prioritize department-wide invoice and PO submissions, resolve matching issues, and maintain organized AP documentation.
• Provide backup support for clerical and administrative accounting tasks, including filing, scanning, and data entry.

Qualifications

• 4-7 years of experience in accounts payable and general accounting, with demonstrated ability to independently manage high-volume transaction processing.
• A strong general accounting background is required to independently code complex invoices and prepare journal entries.
• Experience with Concur, ERP systems (e.g., Oracle, SAP), and ticketing platforms.
• Strong organizational skills and attention to detail, with the ability to manage a high volume of invoices and expense reports under deadline pressure.
• Excellent written and verbal communication skills for cross-departmental and vendor-facing correspondence.
• Proficiency in Microsoft Office Suite, particularly Excel, for reconciliations and reporting.

Impact Statement

This role is critical to Wolfe's financial operations and success. The following are the success metrics and measurements for this role in the first 90 to 120 days:

• Reach full proficiency in Wolfe’s AP systems (Concur, ERP) and independently process the full monthly invoice volume (300+) with no coding errors.
• Take full ownership of the employee expense report reconciliation process (40+ reports/month) with zero backlog.
• Complete at least two full month-end close cycles, delivering journal entries and accruals within the four-day close window with no rework required.