Accounts Payable Accountant

Key Responsibilities

• Full-Cycle AP Processing — Multi-Entity Environment
• Process high-volume invoices accurately across multiple legal entities and business units, with correct entity, GL, and cost center coding on every transaction.
• Apply intercompany and cross-entity coding rules correctly; escalate ambiguous allocations rather than guessing.
• Perform 2-way and 3-way PO matching for both direct (inventory/production) and indirect (operating expense) vendor invoices.
• Understand the distinction between direct and indirect spend and apply the appropriate controls, approval workflows, and coding for each.
• Manage payment runs (ACH, wire, check); monitor aging and ensure accuracy of payment terms across all entities.
• Maintain vendor master data, collect W-8/W-9s, and support year-end 1099/1042 preparation and filing.
• Tax Abatements — Applied Knowledge
• Maintain working knowledge of which tax abatements apply to the company, which entities and transaction types they cover, and when they are in effect.
• Review vendor invoices for sales tax charges and apply informed judgment: know when a tax charge is correct, when it should be disputed, and when we are responsible for remitting tax directly.
• Professionally dispute incorrect tax billings with vendors, providing clear documentation of the applicable abatement.
• Escalate ambiguous tax situations to management rather than processing through incorrect charges.
• GR/IR Reconciliation & Controls
• Perform regular GR/IR (Goods Receipt / Invoice Receipt) reconciliation to ensure receipts and invoices are matched and cleared on a timely basis.
• Investigate and resolve GR/IR open items: unmatched receipts, invoices without receipts, quantity and price variances.
• Cook up with procurement and receiving to clear aged GR/IR items and prevent subledger distortion.
• Follow established internal controls consistently: proper approvals, documentation, and segregation of duties.
• Maintain complete, audit-ready records for every transaction; support internal and external audit requests.
• Month-End Close
• Prepare month-end AP accruals across all entities; ensure liabilities are captured at the correct entity level before close.
• Reconcile the AP subledger to the general ledger at the entity level and resolve open items on schedule.
• Deliver accurate AP aging reports and close deliverables by established deadlines.

Qualifications

• 3–7+ years of full-cycle accounts payable experience.
• Prior experience in a multi-entity or multi-business-unit environment with entity-level coding and allocation requirements.
• Demonstrated knowledge of GAAP as it applies to AP: accruals, cutoff, prepaid vs. expense treatment, liability recognition.
• Working familiarity with SOX internal controls in an AP environment: approvals, documentation, audit trails, segregation of duties.
• Deep, working knowledge of the end-to-end P2P process for both direct and indirect spend categories.
• Hands-on GR/IR reconciliation experience: investigating variances, clearing open items, coordinating with procurement and receiving.
• Practical understanding of sales tax concepts — including tax-exempt transactions, abatements, and when to dispute a vendor’s tax charge.
• Experience with ERP systems (NetSuite, SAP, Oracle, Dynamics 365, or similar).
• Strong Excel skills: pivot tables, VLOOKUPs/XLOOKUPs, reconciliation workbooks.
• Exceptional attention to detail and accuracy.
• Highly organized: able to manage multiple open items, entities, and deadlines simultaneously without dropping the ball.
• Clear, professional communicator: knows when to ask, when to escalate, and how to explain an issue without prompting.