Accounting Technician III.

About the role

This position ensures accurate and timely payroll and timekeeping for employees in the facilities assigned and performs critical procedures to maintain the operation of the automated timekeeping system (Kronos) in the Department of Human Services.

Responsibilities

• Kronos Timekeeping System
  • Enters all new hires for the facilities assigned in Kronos.
    • Creates the Kronos people record, enters pre-hire and NEO, enters W-4 and direct deposit information in the payroll system and gives the employee folder to the payroll officer.
  • Once notified of termination/resignation/retirement of an employee for the facilities assigned confirms that Kronos is accurate and complete and completes the timekeeping sections of the Terminated Employee Checklist.
    • Prints all pages of Terminated Employee Checklist and signs as Timekeeper and then gives completed Monthly Employee folder to payroll officer to process final payment.
  • Processes the biweekly and/or monthly Kronos closing for assigned facilities’ employees.
    • Enters all cost accounting template updates for biweekly and/or monthly employees for the assigned facilities.
  • Enters all FML, STD and Injury Leave for assigned facilities’ biweekly and/or monthly employees forecasting leave usage for FML and Injury Leave while coordinating with benefits, employee’s supervisor and/or editor.
    • Enters all Kronos information form changes, missed punches and late leave slips for assigned facilities’ employees.
  • Affords assistance in all moves of employees from biweekly to monthly or monthly to biweekly.
    • Researches problems and questions for employees concerning time worked and leave balances.
  • Provides additional training to supervisors and unit time managers on processes for Kronos.
• PAYROLL
  • Ensures proper payment of employees by batching and entering all hours and deductions into the state payroll system for biweekly and/or monthly employees in facilities assigned.
• Analyzes and corrects any discrepancies that may occur during input and balance to final edit reports.
  • Analyzes biweekly and/or monthly employee work and leave time to ensure work hours, overtime, shift time and leave taken are recorded timely and accurately.
• Creates hand drawn checks (CHOPS) for biweekly and/or monthly employees in facilities assigned.
  • Enters direct deposit information and W-4 information for all employees in the assigned facilities.
• Assists in all moves of employees from biweekly to monthly or monthly to biweekly.
  • Researches problems and questions for employees concerning time worked and leave balances.
• Provides additional training to supervisors and unit time managers on processes for Kronos.

Requirements

Three (3) years of relevant experience in accounting, finance or payroll experience or a closely related field. Please note: This experience must be clearly documented on your application and the supplemental questions must be answered.

Preferred Skills

• Good written and oral communication
• Solid computer skills to include systems navigation, google products and familiarity with excel
• Ability to prioritize work and understand the importance of workflow management
• Two year Associates degree in accounting, finance or mathematics
• At least 12 months of experience working in payroll
• At least 12 months of experience working in timekeeping system(s)
• At least 12 months of experience working with Microsoft Office, including excel, word and email
• At least 12 months experience working with cycles and deadlines of a high level of importance
• At least 12 months of experience working in a high pressure and busy work environment
• At least 12 months of experience working as a contributing part of a team
• Experience in CORERelevant years of State service