Accounting Technician II
for each section heading. Inside sections, use
for prose,
- for lists.
We need to preserve ALL substantive information; do not invent or summarize away detail. So we need to include all details from the posting that are substantive, but we can condense into prose or list items as appropriate, but must not lose detail.
We must be careful not to omit any substantive info. Let's extract all substantive info.
From posting:
- Date: Sep 28, 2026 (maybe not substantive for role; could be omitted as metadata? It's not about role. Probably can drop as it's not required. The instruction: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Date is minor metadata; we can drop. - Location: TERRELL, TX (maybe include in About the role or as a paragraph). Could be part of About the role. - Agency: Health & Human Services Comm - Department: Hospital Financial - Facility Location: Terrell State Hospital - Job Location City: TERRELL - Job Location Address: 1200 E BRIN - Other Locations: MOS Codes: list (maybe not substantive for role; could be dropped as minor metadata). Probably drop. - Brief Job Description: paragraphs about HHSC, mission, hospitals, etc. That's substantive. - The Accounting Technician II reports directly to the Financial Officer at the facility (state hospital or state-supported living center) and provides administrative and financial support services. The Accounting Technician II routinely performs highly complex (senior-level) technical accounting support work for the financial office in areas of bookkeeping and financial activities (such as, handling all processing in the trust fund system, pro-card coordination, deposits, travel coordination, paymaster tasks (non-regional office), review and audit cash, voucher prep/scanning (regional office only), deposit and reconciliation reports for Accountant IV at RBMO, and backup cashier as needed). The Accounting Technician II has a working knowledge of the HHSC rules and facility policies and procedures, demonstrates the ability to communicate clearly both orally and in writing and provides training as needed to other employees. Completion of job duties requires working under limited supervision with considerable latitude for the use of initiative and independent judgement and provides excellent customer service to all consumers. - Essential Job Functions (EJFs): list: - Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. - Responsible for processing deposits (call in and entry to CAPPS financials) from the daily receipts and bank deposits for all cash and checks received by the facility. - Codes, posts, and balances financial accounting documents and records in the Client Trust Fund system. - Review and determine available funds in the CTF system and adjust cash accordingly. - Review trust fund (client and benefit funds) for appropriateness of items to be purchased and the availability of funds in the individuals trust fund accounts. - Posting of receipts and disbursements into the CTF system. - Prepare deceased clients documentation for correspondence with guardians, family, and legal reps for final disbursement of funds. - Maintenance of client records to reflect client moves, discharges, and transfers. - Disbursement of discharged client account balances. - Serves as the Procurement Card Coordinator who is the liaison between the agency PCS Procurement Card Administrator, Accountant V RBMO, hospital cardholders, and managers. - Reconciles account statements from the procurement card statement to purchases made within the billing cycle per the departmental procurement logs. - Provides procard usage reports as requested by the agency Procurement Card Administrator. - Assigns budget coding to purchases and provides entry to RBMO to enter into CAPPs Financials. - Provides various accounting audits as required by policy and procedure. Audits include daily audit of cashier’s receipts to daily bank deposit to verify amounts and correct bank account detail, monthly count and balance of petty cash and petty cash from the canteen (if available on campus), quarterly audits of unused checks for trust fund, benefit fund and revolving fund, unclaimed employee payroll warrants and unused cashier receipts. - Researches and reconciles discrepancies in accounts, bank statements and CTF system. - Travel coordinator for the facility, which includes all tasks associated with employee travel. This includes airline reservations, hotel reservations, rent a car arrangements, travel card processing, and reconciling travel forms. - Scan and send travel details to State office accounting for processing in CAPPs financials. - Assists RBMO Accountant I on employee payroll processes and questions for the facility employees and contractors. - Preps payment, cash, journals, and related vouchers for submission to State office accounting. These documents will be either scanned or mailed to SOA (Regional office task only). - Prep and scan all deposit, bank information and reports to submit to RBMO Accountant IV for reconciliation (both regional and non-regional tasks). - Assists with getting invoices approved prior to entry and payment. - Tracks invoices to ensure payments have been processed against them. - Invoices are tracked in an Access database. - Other duties as assigned include but are not limited to administration, cashiers, and fiscal services. - Provides training on tasks to new employees in the same role. - Participate and/or serve in a supporting role to meet the agency’s obligation for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. - Knowledge, Skills And Abilities (KSAs): - Knowledge of generally accepted accounting principles and procedures affecting the maintenance of accounting records and automated accounting systems. - Knowledge of CAPPs Financials/HHSAS Peoplesoft preferred. - Knowledge of accounts payable and reconciliation. - Skill in using a personal computer. Microsoft applications to include proficiency in Excel, Word, and Outlook. - Ability to apply accounting theory to transactions and internal control procedures. - Ability to prepare and maintain records, files, and reports; and to train other employees. - Registrations, Licensure Requirements Or Certifications Requires: Requires a valid driver’s license. - Initial Screening Criteria: - Experience functioning within a business process. - Graduation from a standard high school or equivalent. - Additional Information: - Experience with a computerized recordkeeping system is generally preferred. - Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). - Males between the ages of 18-25 must be registered with the Selective Service. - All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. - Waco and Terrell Center for Youth applicants must be 21 years of age. - Flexibility in work hours may be required for this position. - The position may be required to work overtime and/or extended hours. - Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. - According to the Centers for Disease Control and Prevention, healthcare workers are at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella