ACCOUNTING TECHNICIAN I ( SUBSTITUTE/ POOL)

Essential Duties and Responsibilities

• Receives, audits, and processes accounts payable payments in accordance with County regulations, Education Codes, and District policies and procedures.
• Reviews documents to ensure proper account code is utilized, has proper authorization, and verifies shipments are received prior to payments being issued to vendors.
• Verifies and audits warrants received against warrant registers to ensure accuracy.
• Communicates with vendors and District personnel to obtain authorizations, exchange information to resolve order and shipment issues, such as late shipments, damages, errors, and billing issues.
• Prior to each semester, sets up student database system with third party contracts and various fees for student registration.
• Prepares tuition assistance billings for DOD and other third party contracts and ensures payments are received, posted, and balance to records entered in the student software system. Resolves any billing discrepancies.
• Verifies student account balances and payments for correctness and makes adjustments when needed.
• Processes all travel reimbursements and ensures board travel procedures are being followed.
• Oversees various credit cards issued to employees. Ensures receipts are submitted and cards are returned to the business office.
• Prepares, mails, and collects from various agencies accounts receivable payments owed to the district.
• Reconciles and posts payments received on student accounts from collection agencies.
• Generates reports on independent contractor payments.
• Verifies daily automated nightly reports are completed from the student software system.
• Performs other duties as assigned.

  Knowledge and Skills

  • Knowledge of District policies and procedures; principles, practices, and terminology of financial record keeping and accounting data entry practices, modern office practices and procedures; modern office equipment, including computers; filing systems; mathematical calculations; methods and techniques of coding, verifying, balancing, and reconciling accounting records, methods and techniques of effective customer service.

  Abilities

  • Ambulatory ability to sit in front of a computer screen for extended periods of time.
  • Sufficient hand, arm, finger dexterity to operate computer keyboard, typewriter, or other office equipment.
  • Visual acuity to read words and numbers.
  • Speaking and hearing ability sufficient to hear over the phone and carry on routine conversations.

    Physical Abilities

    • Requires ambulatory ability to sit in front of a computer screen for extended periods of time.
    • Requires sufficient hand, arm, finger dexterity to operate computer keyboard, typewriter, or other office equipment.
    • Requires visual acuity to read words and numbers.
    • Requires speaking and hearing ability sufficient to hear over the phone and carry on routine conversations.

      Education and Experience

      • The position requires a high school diploma plus four years of experience in fiscal records keeping/banking or accounting capacity or an Associate degree and two years of related experience.

      Licenses and Certificates

      • Requires a valid driver's license.