Accounting Technician-CC

About the role

This position performs full-charge bookkeeping and para-professional accounting work requiring evaluation and analysis of financial or fiscal data for a specified assigned area. Duties include reviewing and verifying source documents, reconciling accounts, making adjustments, and preparing financial summaries.

Responsibilities

• Reviews and verifies source documents used in the receipt, distribution, collection, and disbursement of monies to ensure proper coding and classifications, accurate accounting treatment, and compliance with provisions of contracts/programs/legal requirements.
• Prepares and processes revenue receipts and facilitates banking services including balancing bank statements, transmitting wires, placing stop payments, and providing banking information.
• Reconciles daily bank statements; researches outstanding and/or misrouted deposits; prepares journal vouchers to adjust accounts accordingly; performs posting functions; enters fiscal information into automated system.
• Reconciles checking accounts with bank balances; researches exceptions and advises parties on necessary corrections; prepares cash receipts.
• Examines, reconciles, and adjusts accounting records from subsidiary ledgers to the general ledger; makes adjustments to correct posting errors and misclassified transactions; balances subsidiary ledger totals for the Auditor-Controller's Financial Status Reports.
• Reviews Board Letters for assigned fiscal area; verifies information and that payments are in compliance with any contract provisions and County policy.
• Sets up subsidiary records for individual grant billings; researches and analyzes incurred costs; makes necessary adjustments for staff time and operating costs; coordinates with program management for any updates in personnel and operating costs; submits grant billing in a timely manner.
• Summarizes actual expenditures for grant budgets including personnel and operating costs; based on historic trends and forecasted needs, prepares annual grant budget proposal.
• Performs a technical review of payroll related transactions including wage garnishments, benefits deductions and related fiscal matters; applies appropriate regulations and laws to such transactions; generates vendor reports; processes claims, journal vouchers, wire transfers and receipts into the financial management system.
• Receives, researches and compiles financial data; prepares periodic summaries of financial transactions including trial balances, revenue and expense statements, statistical, cost and operating reports.
• Performs other related duties as required.

Requirements

Requires two (2) years of progressively responsible accounting or full-charge bookkeeping experience with responsibility for the maintenance of books through trial balance. Education/Experience Substitution: Six (6) semester units of college-level accounting coursework may be substituted for up to one (1) year of the required experience.

Qualifications

• Knowledge of operations services and activities of a comprehensive fiscal program in assigned department or agency.
• Principles of double entry and accrual accounting.
• Budgeting and funding regulations, practices and procedures.
• Accounting principles and techniques.
• The accounting structure and financial guidelines of the department served.
• Principles and practices of grant billing.
• Skills in reconciling subsidiary to control accounts and maintenance of books through trial balance.
• Use of computers and related technology including software applications specific to work performed.
• Ability to interpret and apply rules, regulations, policies and procedures involved in fiscal record keeping and accounting functions.
• Compile, analyze, and evaluate financial transactions and reports.
• Reconcile differences with financial record keeping systems.
• Understand the relationships among a wide variety of accounting records, documents, and systems.
• Prepare financial summaries and maintain ledgers and journals.
• Make complex arithmetical calculations quickly and accurately.
• Write basic business letters and procedures.
• Exercise sound judgment in sensitive situations.
• Communicate effectively both orally and in writing.
• Establish and maintain effective working relations with those contacted in the course of work.

Benefits

Includes an Educational Incentive of 2.5%, 3.5%, or 5% for an Associate's, Bachelor's, or Master's degree, respectively, that is not required to work in the classification.