Accounting Technician

About the role

This is a non-supervisory position at Alamo Area Council of Governments responsible for accounts receivable, accounts payable, payroll support/backup, and accountant support.

Responsibilities

• Accounts Receivable:
  • Process accounts receivable from multiple funding sources, including verifying and posting invoices and payments to the accounts receivable ledger.
  • Maintain the daily cash report by recording daily deposits and disbursement transactions.
  • Assist with reconciliation of accounts receivable sub-ledger to the general ledger.
  • Prepare month-end accounts receivable aging report and monitor accounts for non-payments, delayed payments, and other irregularities.
  • Research and resolve payment discrepancies.
  • Prepare and post internal charges to various grants.
• Accounts Payable:
  • Process accounts payable, ensuring appropriate charges to grant accounts.
  • Process agency requests for disbursements and purchase orders using automated accounting software, ensuring and verifying all required documentation is provided while posting expenditures in a timely manner.
  • Manage weekly check run and Automated Clearing House (ACH) payable transactions.
  • Compare amount of payment with amount due to ensure correct payment is issued.
  • Ensure payments are posted in a timely manner and have been approved by management.
  • Respond to vendor inquiries regarding invoice payment status.
  • Handle and track agency insurance claims.
  • Reconcile the agency purchasing credit card monthly statement to ensure backup and grant information is accurate and timely.
• Payroll:
  • Serve as backup to Payroll Specialist.
  • Process semi-monthly payroll and prepare payroll check requests.
• Accountant Support:
  • Prepare and post internal charges to various grants and post all journal entries created by accounting staff.
  • Prepare grant billing documents, provide filing and file uploads, and perform other accounting services support and data entry.
  • Enter all invoices timely and accurately into the financial management system and verify grant coding is correct by communicating with upper management.
  • Serve as the records management liaison for the accounting department, including storage of records in accordance with the State of Texas records retention statute and regulations.
  • Maintain all customer and vendor information in the system.
  • Perform other duties as assigned.

Requirements

• Associate’s degree in accounting or business administration with at least three to five years of experience in business or governmental accounting, or
• High school graduation, or its equivalent, plus at least five years of accounting experience (related business school or college course work may be substituted for up to two years of experience).

Qualifications

• Proficient use of Microsoft Excel, Word, and Outlook.
• Ability to work quickly and accurately with numbers, including addition, subtraction, multiplication, division, and computation of percentages on a ten-key calculator; demonstrate ability to use a calculator by touch.
• Good working knowledge of and ability to apply generally accepted accounting principles.
• Ability to prepare journal entries and to reconcile and balance accounts.
• Ability to demonstrate proficiency in both oral and written communication.
• Knowledge of automated accounting systems and ability to operate accounting, spreadsheet, and word processing software.
• Ability to read and write; ability to type 45 words per minute with a high degree of accuracy.
• Ability to interpret policies and procedures, to understand complex grant contracts and financial arrangements, and to analyze data.

Pay

This position is Pay Grade 10, with a starting hourly rate of $20.97. This is a non-exempt position.