Accounting Technician

About the role

Under general supervision, the Accounting Technician performs a broad range of accounting, accounts payable, bookkeeping, procurement card administration, cash receipt, and clerical functions. This position is responsible for processing invoices and payments, maintaining vendor and financial records, assisting with account reconciliations, administering procurement card programs, processing ACH and check payments, and providing accounting support to internal departments. The position serves as a key resource in ensuring the accurate and timely processing of financial transactions while maintaining compliance with organizational policies and accounting procedures.

Responsibilities

• Accounts Payable Administration: Review invoices for proper account coding, approvals, and payment method determination.
• Accounts Payable Administration: Process invoices, ACH payments, EFT transactions, and check runs.
• Accounts Payable Administration: Verify payment transactions and ensure timely payment processing.
• Accounts Payable Administration: Sort, distribute, and mail payments.
• Accounts Payable Administration: Maintain accounts payable filing systems and records retention.
• Accounts Payable Administration: Respond to vendor inquiries and invoice payment status questions.
• Accounts Payable Administration: Manage accounts payable inbox activities and related correspondence.
• Accounts Payable Administration: Assist departments with account coding and payment processing questions.
• Accounts Payable Administration: Process EFT enrollment forms and maintain vendor information.
• Accounts Payable Administration: Review and maintain W-9 documentation and assist with annual 1099 reporting.
• Accounts Payable Administration: Create journal vouchers and process invoice void transactions within the accounting system.
• Procurement Card, Ghost Card, and Corporate Card Administration: Monitor procurement card transactions and support month-end close activities.
• Procurement Card, Ghost Card, and Corporate Card Administration: Follow up on outstanding expense reports and missing supporting documentation.
• Procurement Card, Ghost Card, and Corporate Card Administration: Assist departments with procurement card coding and reconciliation issues.
• Procurement Card, Ghost Card, and Corporate Card Administration: Import monthly procurement card transactions into the accounting system.
• Procurement Card, Ghost Card, and Corporate Card Administration: Process ghost card payments, including data entry, tracking, balancing, and documentation retention.
• Procurement Card, Ghost Card, and Corporate Card Administration: Submit card-related transactions and supporting documentation for approval.
• Accounting and Financial Operations: Review, process, and record disbursements, receivables, and other accounting transactions.
• Accounting and Financial Operations: Process miscellaneous deposits and cash receipts.
• Accounting and Financial Operations: Conduct petty cash audits.
• Accounting and Financial Operations: Assist with bank account and financial account reconciliations.
• Accounting and Financial Operations: Prepare reports and perform accounting calculations as required.
• Accounting and Financial Operations: Maintain accurate financial records in accordance with established accounting procedures and record retention requirements.
• Accounting and Financial Operations: Serve as department Records Liaison Officer and coordinate records management activities.
• Administrative Support: Provide administrative support to the Accounting Department.
• Administrative Support: Answer inquiries from internal and external customers.
• Administrative Support: Scan, file, sort, and maintain accounting documents.
• Administrative Support: Serve as backup support for critical accounting functions during employee absences.
• Administrative Support: Perform related duties and special projects as assigned.
• General Responsibilities: Work effectively in a collaborative team environment.
• General Responsibilities: Demonstrate professionalism, integrity, and dependability.
• General Responsibilities: Maintain confidentiality of financial and personnel information.
• General Responsibilities: Communicate effectively and courteously with employees, vendors, and the public.
• General Responsibilities: Adhere to organizational policies, procedures, and safety guidelines.
• General Responsibilities: Support departmental and organizational performance objectives.
• General Responsibilities: Exemplify organizational core values of Integrity, Stewardship, Culture, Teamwork, and Safety.
• General Responsibilities: Perform other duties as assigned.