Accounting Technician - Accounts Payable

250-day contract, 8 hours per day. Hourly rate: $51,660 - $72,540 depending on experience and qualifications.

About the role

The Accounting/AP Technician (Accounts Payable Specialist) provides support to department and school personnel with specific responsibility for maintaining the fixed asset inventory; recording, updating, and reconciling financial information related to accounts payable and other assigned activities in accordance with established practices.

Responsibilities

• Assists auditors by providing supporting documentation and/or information on internal processes required for audit.
• Assists other staff, school site personnel, and a variety of outside parties regarding required procedures of assigned functions to provide support for completing transactions, identifying appropriate action, and/or complying with established financial procedures.
• Compiles and reviews a variety of financial information related to accounts payable to provide required documentation and/or processing information.
• Confers with internal and external parties (e.g., city agencies, vendors, secretaries, and other district personnel) to gather and communicate information for the accurate processing of accounts payable.
• Gathers financial data to update and distribute information for processing payments in accordance with established accounting practices.
• Informs other staff and/or outside parties regarding procedural requirements for processing accounts payable transactions.
• Maintains records of fixed assets and performs related financial activities (e.g., data entry, in-house audits, training school support personnel) to ensure accurate fixed asset inventory and timely submission of required reports in accordance with established practices.
• Maintains financial information, files, and records (e.g., fixed assets, accounts payable, purchase orders, vendor information) to ensure availability of documentation and an up-to-date reference and audit trail for compliance with established policies and regulatory guidelines.
• Participates in unit meetings, in-service training, and workshops to convey and/or gather information required to perform job functions.
• Prepares and files reports and electronic financial information (e.g., assigned accounts payable, fixed assets, virtual Mastercard, bank positive pay ledger maintenance, 1099s, unclaimed property reports) to process payments, document activities, provide reference, convey information, and comply with financial, legal, and administrative requirements.
• Processes payments to vendors to ensure accurate account balances and efficient operations in accordance with the Financial Handbook for ASD, URS, and IRS rules and regulations.
• Reconciles financial data (e.g., vendor statements, accounts payable transactions) to maintain accurate account balances and ensure compliance with established accounting practices.
• Researches discrepancies of financial information and/or documentation (e.g., purchase orders, invoices, payments) to ensure accuracy of accounts payable vouchers, comply with regulatory requirements, and respond to requests.
• Responds to inquiries from district employees, vendors, and auditors to provide necessary information, assist employees/vendors, and resolve issues efficiently.
• Reviews documents and requests (e.g., invoices, purchase orders, mileage/reimbursement/travel requests) to identify discrepancies and take corrective action as needed.
• Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit.

Requirements

• High school diploma or equivalent.
• Job-related experience in accounts payable, bookkeeping, and/or accounting.