Accounting Tech III - HHS - Office of Finance

About the role

This employee will serve as a member of the Fiscal Unit and reports to the Fiscal Supervisor for Children & Youth/Finance & Administration. The position is responsible for invoice and service utilization review for accuracy, data entry, and electronic case management data system support. The associate will assist with reviewing and verifying information for OCY Provider contracts. The employee must ensure compliance with prescribed accounting, fiscal and contractual procedures.

Responsibilities

• Monitoring and tracking services eligible for Federal funding (e.g., Title IV-E) for compliance, invoicing, and reports.
• Creates, maintains, and updates computerized reports through review of source documents including internal and State documents and service provider invoices.
• Compiles various data on service provision and budgetary expenditures from internal, State, and federal documents, invoices, and spreadsheets into report format; distributes completed reports to departments and individuals for reference, administrative analysis, service delivery levels, budgetary issues, statistical compilation, and program effectiveness.
• Processes service invoices for payment; verifies client placement location, dates of service, type of service, and rate authorized by contract to determine monthly payment.
• Uses computer spreadsheet and word processing software to complete job responsibilities; creates spreadsheet programs for storing fiscal data, records, and reports.
• Uses source documents (internal forms, service invoices) to maintain detailed data on cost codes, expenditures, and service providers on a daily basis to maintain ledgers and reports; conducts monthly balances from accumulated data for budgetary control and future use in compiling statistics and generating reports for County, State, and Federal sources.
• Assists with the completion of contractual agreements for signatory, return, distribution, and resolution of OCY contracts.
• Other duties as assigned.

Requirements

• Thorough knowledge of bookkeeping principles and practices.
• Knowledge of modern office practices and equipment including computer proficiency in Microsoft Office applications (Word, Outlook, Excel, Access).
• Some knowledge of accounting principles and methods.
• Ability to perform detailed work involving written or numerical data, make arithmetical calculations rapidly and accurately, and track and monitor information on computerized spreadsheets, databases, or other electronic methods.
• Ability to prepare computerized financial reports and statements.
• Ability to apply and adapt established methods to financial transactions.

Qualifications

• Minimum experience and training: One year as a Fiscal Assistant or three years of work involving maintenance of fiscal or financial records (including one year of responsible work applying accounting/fiscal principles) and high school graduation; or one year of experience maintaining and reviewing fiscal records and an associate degree in accounting or business administration; or any equivalent combination of experience and training.
• Subject to mandates requiring Child Abuse, Criminal History, and FBI Clearances for employment.
• Onsite in-person attendance required as directed by supervisor or administrator.

Physical Demands

While performing the duties of this job, the employee is regularly required to stand, walk, sit, talk, and hear. Occasionally required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands or arms; and stoop or kneel. Must occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance vision, color vision, and depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.