Accounting Supervisor

Who we are: Kitchens for Good transforms lives through culinary arts. Our California State-Certified Apprenticeship and Pre-Apprenticeship programs empower individuals impacted by trauma and barriers to employment by equipping them with technical and life skills for meaningful careers in the hospitality industry. Position Summary: We’re looking for an Accounting Supervisor to take on our day-to-day accounting, grant, and revenue billing, accounts payable, and the work behind a clean monthly close. This is not a role where you process what someone hands you. Our finance team is small, so you’ll see the whole cycle, you’ll understand why each piece matters, and you’ll have real room to shape how it runs. Our CFO sets accounting policy and owns the financial statements. Everything else is a working partnership, and the person in this seat is expected to have opinions. We’re also looking for someone curious about how AI can take the repetitive parts of accounting off your plate. Our CFO actively builds tools for the finance team, and you’ll have the chance to use them, improve them, and build your own. Essential Functions & Responsibilities: Grant Billing & Funder Documentation Prepare the monthly and periodic invoices that bring in our grant and contract revenue, following each award’s billing schedule. Work alongside our outsourced accounting firm on supporting documentation packets, and give each one a last look before it goes out — you’re the one who catches what they miss. Own the grant billing and compliance calendar. You’ll know what’s coming due before anyone has to ask. Keep the documentation behind our cost allocations clear enough that a monitor could follow it. Track spending against award budgets and communicate any under- or over-spending while there’s still time to adjust. Assemble documentation when funders and program officers request it, including for fiscal monitoring visits and desk reviews. Accounts Payable & Disbursements Run the accounts payable cycle from invoice receipt through payment, with our outsourced firm handling data entry. Review coded invoices for the right general ledger account, program, and funding source before they route for payment approval, and resolve the ones that don’t look right. Keep the approval workflow moving, and help colleagues get purchasing and expenses right without making it painful for them. Prepare each payment run, and flag anything that deserves a second set of eyes. Month-End Close Take on the reconciliations and journal entries behind the monthly close, working from a calendar you and the CFO keep together, and prepare draft financials for review. Reconcile bank, credit card, and balance sheet accounts, and track down the answer when something doesn’t tie. Maintain schedules for fixed assets, prepaids, accrued liabilities, deferred revenue and other balance sheet accounts. Produce workpapers someone else could pick up and follow. Pull the documentation for our annual financial statement audit and any applicable federal compliance audit. Systems, Process & Automation Use the AI-assisted tools and workflows we already have for reconciliations, documentation packets, and recurring reporting. Constantly looking for ways to improve existing processes. Build your own templates and automations — spreadsheet models, document assembly, recurring reports — with AI tools and Excel. Express your opinion when a process isn’t working. If something is manual and repetitive, we want to hear about it, and we’d rather fix it than work around it. Write and maintain the desk procedures for recurring processes, so the work is easy to hand off and easy to audit. Working Together Be the day-to-day partner to our outsourced accounting firm — setting priorities, holding the schedule, reviewing their work, and keeping the relationship a good one. Share finance deadlines, coding guidance, and policy updates with program and operations staff, and teach the procedures. Coordinate documentation requests across the outsourced firm, staff, auditors, funders, and vendors. Be the person colleagues come to with questions about coding, purchasing, and anything else on the finance side — and make them feel supported.