Accounting Supervisor - AP

About the role

The Accounting Supervisor, Accounts Payable (AP), oversees the day-to-day AP operations for Northern California, including supervision of a team of three accountants and ensuring timely and accurate processing of vendor payments, employee reimbursements, and credit card activity.

Responsibilities

• Supervise, mentor, and develop a team of 3 accountants, including conducting regular check-ins, performance feedback, and annual reviews (via Lattice)
• Oversee full-cycle accounts payable processes, including review and approval of bill entries, payment requests, and vendor disbursements
• Manage weekly check runs and coordinate urgent check processing, including in-office check preparation as required
• Upload and monitor check payments through banking platforms, including Positive Pay
• Oversee employee reimbursement processing and company-wide credit card reconciliations
• Partner with HR regarding benefits-related payments and staff reimbursements
• Ensure timely and accurate communication with Programs and Departments supported by the NorCal AP team
• Review team output to ensure accuracy, completeness, and adherence to established deadlines
• Manage allocation of shared organizational costs and ensure proper coding and distribution
• Reconcile and process rent roll data for multiple programs; upload to accounting system (Intacct) for bill creation and client invoicing
• Avoid month-end close activities, including recording bank transactions, ZBA transfers, and bank fees
• Reconcile assigned balance sheet accounts and maintain supporting schedules
• Oversee prepaid expenses and amortization schedules, ensuring accurate journal entries
• Aid in audit requests and provide required documentation
• Assist with timecard approval and review job costing/timekeeping reports
• Aid in 1099 preparation and filings
• Calculate mileage stipends
• Participate in Finance and cross-functional meetings to support process improvements and system enhancements
• Cross-train with other accounting functions to provide backup support as needed
• Evaluate existing accounts payable and related financial processes; identify opportunities for efficiency, accuracy, and internal control improvements, and support implementation of enhancements as business needs evolve
• Perform other duties as assigned in support of departmental and organizational needs

Requirements

• Professional Experience: Strong understanding of GAAP and accounting principles; experience supervising or leading accounting staff preferred; demonstrated experience in accounts payable operations and financial transaction review; ability to analyze financial data, identify discrepancies, and resolve issues effectively; strong organizational skills with the ability to manage multiple priorities and meet deadlines in a dynamic environment; high level of attention to detail, accuracy, and accountability; excellent interpersonal, written, and verbal communication skills; ability to work independently and collaboratively across departments; high degree of discretion and sound judgment in handling confidential information; Bachelor's degree in Accounting, Finance, or related field, or equivalent experience; proficiency in accounting systems (Sage Intacct preferred) and Microsoft Excel; experience in nonprofit or multi-program environments preferred; sensitivity to diverse populations and a commitment to supporting a mission-driven organization
• Knowledge, Skills, And Abilities: Language Skills: Strong verbal and written communication skills; ability to read, analyze, and interpret common technical publications, government contracts, leases, regulatory documents, financial reports, and legal documents; ability to write reports that conform to prescribed style and format; ability to effectively present information to top management, boards of directors, and public groups; Mathematical Skills: Ability to calculate figures and amounts such as interest, proportions, percentages, and area; ability to apply basic math and geometry concepts to practical situations; facility with Microsoft Excel and ability to use a financial calculator; Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions; ability to interpret an extensive variety of technical instructions in mathematical, diagram, and written form and to deal with multiple abstract and concrete variables