Accounting Specialist (RF)

Our client is a young, fast-growing full-service construction company specializing in custom home building, renovations, remodeling, and general contracting. Led by co-owners with 25+ years of combined experience in residential construction and the single-family rental industry, the company is known for reliability, transparency, and operational excellence. As they expand into new markets, they’re building a tight-knit team that treats each other like family while maintaining a high work ethic.

About the role

This is a ground-floor opportunity to become the first dedicated accounting hire and foundational member of the client’s accounting team. You’ll take ownership of day-to-day transactional accounting operations, freeing the founder to focus on scaling the business and building banking relationships. As the company’s first accounting specialist, you’ll have real ownership in building out the department’s processes and SOPs from scratch. Ideal for a detail-oriented problem-solver who takes pride in clean books, communicates mistakes openly, and wants to help build an accounting function from the ground up.

Responsibilities

• Daily Bank & Vendor Reconciliation
  • Perform daily bank reconciliations rather than waiting until month-end.
  • Review and log daily transactions from the job management system, credit cards, and bank accounts into Xero.
  • Investigate and troubleshoot discrepancies or unclear transactions, flagging charges without associated bills to Project Managers.
  • Reconcile vendor statements to resolve charge discrepancies using monthly statements or vendor portal logins.
• Documentation & Receipt Management
  • Retrieve auto-drafted transaction receipts by logging into vendor portals and attaching them in the accounting system.
  • Help test and implement new receipt-capture tools to streamline the process.
  • Document processes and help build out SOPs for the accounting department.
• Vendor Communication & Payment Processing
  • Email payment summaries to vendors explaining the breakdown of payments applied.
  • Reconcile payments in the bank account once they clear through the accounting system.
• Month-End Accounting Operations
  • Set up and edit recurring templates for month-end journal entries.
  • Handle recurring entries such as insurance, payroll accruals, and cost of goods sold for work in process.
• Credit Application Processing
  • Draft and complete credit applications for new trade accounts using existing templates.
  • Convert non-fillable forms into fillable PDFs and route them for final signature.
• Vendor Phone Support (Growing Responsibility)
  • Act as phone support for suppliers like Home Depot, Lowe's, and Sherwin Williams when field crews are purchasing materials.
  • Follow a simple script to record transaction details for each call.
  • Help manage a growing call volume as this part of the role expands over time.

Requirements

• Must-Haves
  • Extremely organized and detail-oriented, with the ability to catch mysterious transactions and reconcile accounts with precision.
  • Strong problem-solving skills, comfortable investigating and troubleshooting unknown or discrepant transactions.
  • High integrity—communicates mistakes immediately rather than hiding them.
  • Accounting software proficiency—experience with Xero, QuickBooks, or similar platforms.
  • Comfortable with phone and text communication—ready to work with voice calls, Google Voice, texts, and voice messages.
  • Reconciliation experience—background reconciling bank and vendor accounts.
• Nice-to-Haves
  • Bilingual (Spanish/English)—a plus if supporting the phone and order-taking side of the role.
  • Construction or field-operations background—experience with job management systems, labor crews, or vendors like Home Depot is a bonus.
  • Excel skills—comfortable with spreadsheets (advanced formulas not required).
  • Customer service experience—a bonus if taking on order-taking responsibilities.

Culture and core values

• Integrity & Honesty – Operating with transparency and following through on commitments, every time.
• Clear Communication – Keeping everyone in the loop so nothing falls through the cracks.
• Organized Execution – Bringing structure and accuracy to every project, big or small.
• High Trust, High Ownership – No micromanaging; the team trains, hands off, and trusts you to run with it.
• Work Hard, Laugh Often – A high work ethic balanced with a genuine love of having fun together.

You’ll work directly with a founder who’s calm, supportive, and always willing to explain the "why" behind a task. The team is close-knit, family-style, and values a respectful work environment where strong projects come from clear communication and organized execution.

Benefits

• Ground-floor opportunity—be the first dedicated accounting hire and help build the department from scratch.
• High trust, low micromanagement—get trained, then trusted to own your work.
• Fully remote role—work from wherever you do your best work.
• Direct access to leadership—work closely with the founder and build a real, long-term working relationship.
• Growth path—as the company scales, so does the scope and impact of your role.
• Calm, respectful work environment—partner with a founder who’s mild-mannered, patient, and easy to work with.

Pay

Fixed rate: $9,600 - $15,600/year.

Schedule

Full-time; 7:00 AM to 4:00 PM Pacific Time. This is a remote position.

Perks (via WeAssist)

• 13th Month Bonus
• Permanent work-from-home / remote setup
• Health insurance
• Dental insurance
• Mental health insurance
• Great starting salary
• Growth opportunity
• Performance-based raises
• Prizes and bonuses

Tech Stack

• Xero (or QuickBooks)
• Google Voice / Phone & Text Communication
• Microsoft Excel (Nice-to-Have)

Attire: Business casual when in meetings. Professional setup required: Clean background, good camera, good microphone, strong wifi.