Accounting Specialist (Resort)

The Tides Inn is a luxury waterfront resort in Irvington, Virginia, featuring 70 accommodations, tennis and pickleball courts, a full-service spa, an 18-hole golf course, a functioning farm, Maker’s Space, a large marina, and two restaurants including Salt & Meadow Restaurant. The resort is recognized for its elite programming, culinary experiences, and commitment to environmental stewardship.

About the role

The Accounting Specialist supports the Accounting Department by performing accounting, accounts payable, payroll support, cashiering, and financial administrative functions. This role ensures financial transactions are accurately recorded and processed in accordance with GAAP, company policies, and regulations. The position requires strong attention to detail, accurate record-keeping, and collaboration with Accounting, Food & Beverage, and other resort departments. Hospitality or resort experience, particularly with F&B cashiering and high-volume environments, is preferred.

Responsibilities

• Process accounts payable transactions, including invoice review, approvals, coding, and timely payment processing.
• Maintain accurate accounting records and assist with recording, reconciliation, and classification of financial transactions in accordance with GAAP and company policies.
• Support payroll-related processes by reviewing payroll information for accuracy and ensuring compliance with federal and Virginia payroll requirements.
• Perform cashiering and cash-handling functions, including daily transaction review, cash reconciliation, discrepancy investigation, and documentation.
• Support daily revenue and financial reporting processes, including review and reconciliation of transactions from Food & Beverage and other resort operations.
• Assist with bank, credit card, general ledger, and other account reconciliations; research discrepancies as needed.
• Review financial documentation for completeness, accuracy, and compliance with accounting procedures.
• Maintain organized and confidential financial records and supporting documentation.
• Communicate with vendors and internal departments regarding invoices, payments, account questions, and financial discrepancies.
• Assist with month-end and year-end closing activities and provide supporting documentation as requested.
• Provide accounting support to resort departments and assist with financial projects, audits, reporting, and other administrative duties as assigned.
• Protect confidential financial, payroll, employee, guest, and company information.
• Identify opportunities to improve accounting processes, controls, efficiency, and accuracy.
• Exemplify the Tides Inn Mission and Values in all interactions with guests, colleagues, vendors, and business partners.

Requirements

• Previous experience in accounting, accounts payable, payroll support, cashiering, or a related financial operations role.
• Working knowledge of generally accepted accounting principles (GAAP).
• Working knowledge of accounts payable processes, including invoice review, coding, approvals, and payment processing.
• Working knowledge of payroll practices and applicable payroll regulations.
• Experience handling cash, reconciling transactions, and investigating discrepancies.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines.
• Ability to maintain confidentiality when handling financial, payroll, employee, and company information.
• Proficiency with Microsoft Office, particularly Excel.
• Strong written and verbal communication skills.
• Ability to work effectively with individuals at all levels of the organization.
• Ability to identify discrepancies and independently research and resolve routine accounting issues.

Preferred Qualifications

• Previous accounting experience within a hotel, resort, restaurant, or other hospitality environment.
• Experience with Food & Beverage cashiering, point-of-sale systems, daily revenue reconciliation, or hotel/resort financial operations.
• Experience with hospitality accounting or property-management systems.
• Associate's or bachelor's degree in Accounting, Finance, Business Administration, Hospitality Management, or a related field.

Education

• High school diploma or equivalent required.
• Associate's or bachelor's degree in Accounting, Finance, Business, Hospitality, or a related field preferred.

Certifications and Licenses

• Accounting or payroll-related certification is preferred but not required.