Accounting Specialist Payroll & Benefits

Department: Finance
Reports To: Vice President/Chief Financial Officer
Employment Type: Full-Time

About the Role

The Accounting Specialist Payroll & Benefits is responsible for processing payroll, administering employee benefits, and supporting related accounting functions. This position works closely with Finance and HR to support employees and maintain accurate financial records.

Responsibilities

• Payroll Processing
  • Process bi-weekly payroll accurately and on time
  • Maintain payroll records including wages, deductions, taxes, and direct deposits
  • Ensure compliance with federal, state, and local payroll regulations
  • Allocate payroll costs across programs and funding sources
  • Prepare payroll reports and tax filings
• Benefits Administration
  • Administer employee benefits programs (health, dental, vision, retirement, PTO)
  • Coordinate benefits enrollment, changes, and open enrollment
  • Serve as liaison with benefits providers
  • Reconcile benefits invoices and payroll deductions
  • Respond to employee inquiries regarding payroll and benefits
• Accounting & Administrative Support
  • Reconcile payroll and benefits accounts with the general ledger
  • Assist with month-end closing and financial reporting
  • Maintain accurate records for audits and compliance
  • Support HR and Finance with employee-related financial data
  • Perform other related duties as assigned

Requirements

• Associates degree in accounting, Finance, or related field preferred
• Any combination equivalent to two years of college-level training with specialized course work in accounting, bookkeeping, or related field
• 2 years of relevant payroll and/or accounting experience may be substituted for formal education
• Experience with benefits administration preferred
• Proficiency in Excel and payroll/accounting system

Skills

• Ability to maintain confidentiality of sensitive information
• Strong attention to detail and accuracy
• Ability to identify and resolve discrepancies in financial records
• Ability to manage multiple tasks and meet deadlines
• Ability to establish and maintain effective working relationships with coworkers

Benefits

• Competitive salary
• Comprehensive benefits package including:
  • Health, dental, and vision insurance
  • Life Insurance/STD/LTD
  • Retirement Pension Plan
  • 403b (9.7% employer contribution each pay period)
  • Section 125 cafeteria plan
  • Employee Assistance Program (EAP)
  • Paid vacation and sick leave
  • Paid holidays

Why Join Us?

Join a mission-driven organization dedicated to helping individuals gain skills, employment, and economic stability. This position offers the opportunity to make a direct impact while working in a collaborative and supportive environment.