Accounting Specialist - Payroll

Payroll Processing

• Collect, verify, and process bi-weekly/semi-monthly payroll for all entities; enter hours, salaries, adjustments, PTO, and deductions with precision.
• Process new hire setup, terminations, pay rate changes, garnishments, and direct deposit updates in the payroll system.
• Prepare and submit federal and Florida payroll tax deposits and filings (Form 941, FUTA, SUTA); reconcile tax accounts monthly.
• Manage W-2 preparation and distribution; assist with year-end payroll close in coordination with the SSA and external CPA.
• Reconcile payroll registers to general ledger each pay period; prepare payroll summary and labor distribution reports.
• Respond to employee payroll inquiries accurately and within established timeframes.
• Assist with month-end close payroll accruals and other duties as assigned by the SSA.

New Hire & Change Management

• Process new hire setup, terminations, pay rate changes, garnishments, and direct deposit updates in the payroll system.

Payroll Tax & Compliance

• Prepare and submit federal and Florida payroll tax deposits and filings (Form 941, FUTA, SUTA); reconcile tax accounts monthly.

Year-End Payroll

• Manage W-2 preparation and distribution; assist with year-end payroll close in coordination with the SSA and external CPA.

Payroll Reconciliation

• Reconcile payroll registers to general ledger each pay period; prepare payroll summary and labor distribution reports.

Employee Support

• Respond to employee payroll inquiries accurately and within established timeframes.

Other Duties

• Assist with month-end close payroll accruals and other duties as assigned by the SSA.

Qualifications

Payroll processing experience — 2–3 years hands-on; multi-entity or healthcare preferred
Payroll system proficiency — ADP, PayCor, Paychex, QuickBooks Payroll, Gusto, or equivalent
Payroll tax knowledge — federal and Florida requirements, 941, FUTA, SUTA, W-2
Microsoft Excel — intermediate; payroll reconciliation and reporting
Strict confidentiality — payroll is highly sensitive; unwavering professionalism required
Accuracy and self-review discipline — payroll errors have direct employee impact; none are acceptable
FPC or CPP certification — a plus; not required

Education

Associate’s Degree (Required); Bachelor’s Degree — Preferred.