Accounting Specialist II

This role will work out of our Costa Mesa, CA office.

About the role

Primary responsibilities include reconciling various general ledger accounts, preparing daily journal entries related to Registered Customer Accounts and Unregistered Customer Accounts activity, daily/monthly reconciliation of cash receipts transactions from all sources (cash, check, ACH, credit card, debit cards, lockbox, collection agency, etc.), investigating and resolving all cash variances, researching and resolving all inquiries and chargeback items, and preparing and recording month-end journal entries.

Responsibilities

• Prepare daily deposit journal entries
• Prepare interoperability agencies deposits and journal entries
• Reconcile cash, check, and credit card transactions daily and monthly
• Investigate and resolve all cash, check, and credit card variances
• Prepare month-end journal entries for accounts receivable other IOP agency accrual, accounts payable other IOP agency accrual, customer collection and violations collections agency fee accrual, tax and lottery intercept accrual, credit card processing fees accrual, administrative hearing deposition applied to violations, overpayments less than $1.00 write-off, overpayments applied to violation, and others as needed
• Prepare and post back-office journal entries related to cash receipts from IOP agencies and cash disbursements to IOP agencies
• Prepare weekly, monthly, and quarterly reports to client
• Prepare weekly and monthly invoices to other interoperability agencies
• Reconcile daily collection agency payments
• Reconcile collection agency invoicing
• Compile documentation for accident and loss of revenue claims
• Maintain paid voucher files and controlled asset log
• Reconcile various general ledger accounts
• Cross-train and back up other Finance and Accounting staff members as needed
• Prepare, post, and reconcile customer refunds
• Reconcile and prepare daily deposits
• Reconcile and post other agency interoperability invoices
• Process bank returned items
• Research and process bank charge disputes
• Perform internal audits of customer adjustments as requested
• Perform monthly audits related to transponders and cash on hand
• Other duties as assigned

Requirements

• Proficiency in MS Word and Excel
• Ten-key skills
• Strong technical research skills
• Strong written and verbal communication skills
• Strong attention to detail and organizational skills
• Ability to work independently and under strict deadlines
• Ability to maintain confidentiality and discretion
• Above-average skill ability and knowledge of PC computers
• Ability to develop, create, and utilize spreadsheet software (Microsoft Excel) and word processing software (Microsoft Word) on a daily basis
• Ability to learn and utilize new software products as introduced by the organization
• Ability to read and comprehend simple to complex instructions, correspondence, and memos
• Ability to write simple to complex procedures, staff memos, and correspondence
• Ability to effectively present information in one-on-one and small group situations
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations

Physical Demands

• Primarily sedentary physical work requiring ability to lift a maximum of 10 pounds
• Must be able to lift, carry, walk, and stand
• Vision for reading, recording, and interpreting information
• Frequent speech communication, hearing, and listening to maintain communication
• Daily use of computer and keyboard, standard office equipment, and telephone
• Ability to access, input, and retrieve information from the computer
• Frequent hand/eye coordination to operate computer keyboard and office equipment
• Noise level in the work environment is quiet to moderate

Qualifications

• Bachelor’s degree in Accounting, Business Administration, or related field (preferred)
• One (1) year of professional accounting experience is required (accounts payable, accounts receivable, and journal entry preparation)

Benefits

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include:

• Medical, dental, vision, disability, and life coverage
• Retirement savings
• Paid sick leave
• Paid vacation (or other personal time)
• Paid parental leave
• Paid time off for bereavement, voting, and/or attendance at naturalization proceedings

Pay

Expected pay range (California only): $57,400 - $65,000

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors, and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water, and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

WSP provides a flexible and agile workplace model while meeting client needs. Employees are afforded a comprehensive suite of benefits focused on providing health and financial stability throughout their careers. At WSP, we aim to give employees the challenges they seek to grow their careers and knowledge base.