Accounting Specialist II

About the role

Process payments, deposits, and tuition refunds while supporting the Student Account Services function through communication with students, parents, and departments regarding account balances, holds, payments, refunds, and more.

Responsibilities

• Ensure timely and accurate recording of revenues, receivables, and removal of holds preventing enrollment, including but not limited to tuition and fee payments, departmental deposits, selective admissions deposits, scholarship payments, procurement card repayments, and invoice payments.
• Balance the cash drawer and reconcile activity daily.
• Process tuition refunds via credit cards, checks, and direct deposit in a timely and accurate manner based on the original payment method.
• Ensure accordance with departmental and Title IV regulations and policies.
• Communicate with students regarding the status of refunds and initiate stop payment requests.
• Cook up refund efforts amongst the part-time Accounting Specialists during large volume periods.
• Support departmental leadership in managing Marketplace, including generating reports on products and services on a regular and ad-hoc basis, distributing reports appropriately, and creating new products as requested by staff and faculty.
• Maintain a cash vault to take payments from various parties across campus.
• Order cash and provide change, cash boxes, and/or credit card equipment.
• Maintain vault log to ensure cash bags and equipment are returned in a timely manner.
• Maintain knowledge and awareness of applicable regulations, such as FERPA, PCI, and GLB, to ensure compliance and identify suspicious patterns or activities.
• Assess miscellaneous charges to student accounts and make appropriate account adjustments for unapplied payments.
• Write off small balances on accounts.
• Support Student Account Services by assisting staff, students, and parents with various inquiries and topics, such as account status, deadlines, payment options, tuition rates, refund appeals, 1098T forms, and availability of college resources.
• Work to resolve issues and disputes, including handling difficult interactions with diplomacy and patience.
• Maintain coverage of phone queue and email.
• Assist departmental leaders in reviewing systems and processes, updating procedures, and advising staff and faculty on deposits and processes.

Requirements

• Associates degree and 3+ years of related experience required.

Qualifications

• Knowledge of financial systems and procedures.
• Excellent communication skills.
• Ability to work independently and manage multiple tasks.
• Strong attention to detail.
• Ability to handle sensitive and confidential information.

Skills

• Proficient in Microsoft Office Suite.
• Experience with accounting software.
• Strong organizational and time management skills.
• Ability to work under pressure and meet deadlines.

Benefits

• Health insurance with some employer paid options.
• Life insurance & AD&D (employer provided).
• Retail plans (403(b), 457(b), and KPERS).
• Paid time off (vacation, sick, personal, and floating holidays).
• 14 days of paid holidays.
• Full tuition reduction for JCCC credit courses (for employee and eligible dependents).
• Tuition reimbursement / assistance for non-JCCC courses for employee.
• Free access to the Gym on campus for all employees and dependents.
• Discount to the Hiersteiner Child Development Center.
• Many more!

Pay

$18.63 - $23.84 and determined based on relevant years of work experience provided on application and resume.

Schedule

Monday-Friday, 8:00 AM to 5:00 PM, 40 hours per week.

About JCCC

Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture – not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

Equal Employment Opportunity

JCCC is an equal opportunity employer and equal access institution. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran’s Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.