Accounting Specialist (Billing)

Location: Cincinnati, OH

Schedule: Fully On-Site | Monday-Friday | 8:30 AM-4:00/4:30 PM

About the Opportunity

We are seeking an experienced Accounting Specialist - Billing to join an established and growing professional services organization. This position is ideal for someone with strong full-cycle billing/AR experience, excellent attention to detail, and the ability to work closely with Project Managers and external clients. The billing process is project-based and can vary by customer, including time and materials, fixed-fee billing, and other customized billing arrangements. The successful candidate will be comfortable managing a high volume of invoices while maintaining accuracy and strong customer relationships.

Responsibilities

• Generate and process client invoices based on project activity and billable work.
• Manage billing throughout the project lifecycle, including project setup, funding, billing, and closing.
• Review employee time and expense information to ensure accurate and timely billing.
• Determine billable versus non-billable activity and ensure appropriate charges are reflected on invoices.
• Work directly with Project Managers to resolve billing questions and ensure project information is accurate.
• Communicate with clients regarding invoices, billing questions, and account-related requests.
• Process and maintain Purchase Orders.
• Accurately post and allocate incoming customer payments to the appropriate invoices.
• Perform billing checks and analyze reports to identify and resolve discrepancies.
• Assist with month-end general ledger reconciliations and other closing activities.
• Support management with reporting and ad hoc financial analysis.
• Maintain organized and accurate billing records while meeting established deadlines.

Requirements

• 4-6 years of relevant billing and/or accounts receivable experience, preferably in a project-based environment.
• Strong experience with customer invoicing and full-cycle billing.
• Experience in professional services, engineering, construction, consulting, legal, or another project-based industry is highly preferred.
• Experience handling complex billing structures such as time & materials and fixed-fee/project-based billing.
• Strong understanding of accounts receivable processes and customer account management.
• Excellent attention to detail with the ability to manage a high volume of invoices accurately.
• Strong communication and interpersonal skills with the ability to work comfortably with both internal teams and external customers.
• Ability to build productive working relationships with Project Managers and assigned clients.
• Strong organizational and time-management skills with the ability to prioritize multiple deadlines.
• Intermediate Excel skills and the ability to learn new systems quickly.
• Experience with an ERP system other than QuickBooks is strongly preferred.
• Experience with project-based billing or WIP concepts is a plus.
• A degree is not required; relevant professional experience is valued.
• Stable employment history is preferred.