Accounting Specialist

About the Role

Performs complex accounting responsibilities related to client finances and worker expenditures under general supervision. Manages time-sensitive client finances related to foster children accounts and billing assistance with clothing. Works closely with the State Auditor's Office, State Fiduciary Office, Social Security Office, and state vendors.

Responsibilities

• Reviews accounts, ledgers, claims, invoices, purchase orders, receipts, or similar materials for completeness, accuracy, and compliance with laws and regulations.
• Prepares bank deposits and/or checks.
• Maintains and gathers data to prepare moderate to complex financial statements and reports.
• Assists social service employees in reconciling their travel expenses and P-Card purchases.
• Manages travel on behalf of social service staff, including arranging, booking flights, rental cars, and hotel stays, and paying for services.
• Gathers necessary documents and reconciles P-Card charges for all social service staff travel.
• Organizes receipts and travel information for audit purposes.
• Prepares or assists with staff travel reimbursement forms for per diem, personal vehicle travel, hotel stays, and other employee P-Card charges.
• Secures employee signatures and submits forms for payment processing through the Oasis system; follows up to ensure timeliness of payments.
• Reconciles gas charges for multiple county pool vehicles.
• Manages pool vehicles, including serving as the point person for rental agency contracts, upkeep, and maintenance.
• Schedules regular service or as-needed maintenance for vehicles.
• Maintains current monthly vehicle records and required logs.
• Develops office procedures for vehicle use at the direction of the local manager and evaluates procedures to make recommendations.

Requirements

• High school diploma or equivalent.
• Two (2) years of full-time or equivalent part-time clerical, bookkeeping, accounting, auditing, budgeting, finance, or related experience.

For internal applicants: One (1) year of full-time or equivalent part-time experience as an Office Associate or Secretary may substitute for the required experience. Additional education may be substituted on a year-for-year basis or as determined by the Office of Shared Administration Equivalency Chart.

About the Organization

The Bureau for Social Services champions the security, permanence, and welfare of children and vulnerable adults, empowering individuals and strengthening families. Operating under the West Virginia Department of Human Services, the bureau serves children, adolescents, and vulnerable adults facing abuse, neglect, or financial exploitation. Workers are equipped with extensive training to handle delicate situations with compassion and dignity, contributing to a vibrant and healthy West Virginia by facilitating access to crucial healthcare, essential social services and benefits, and fostering safe, supportive, and healthy environments.

County of work: Berkeley