Accounting Specialist

About the Role

We are seeking a highly skilled and detail-oriented Accounting Specialist to join our finance team. The ideal candidate will possess comprehensive knowledge of accounting principles, financial software, and data management, with a focus on maintaining accurate financial records and ensuring compliance with regulatory standards. As an integral part of our organization, the Accounting Specialist will handle various accounting functions, contributing to the overall financial health and integrity of the organization.

Requirements

• Associate’s degree in accounting or related field, preferred.
• At least two years of accounting or fiscal experience, preferably in a nonprofit organization.
• An equivalent combination of education and experience.

Skills

• Knowledge of generally accepted accounting principles (GAAP), nonprofit accounting practices, and applicable fiscal regulations.
• Ability to multi-task, plan, and prioritize work tasks, and work effectively in both a team and individual setting.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Ability to effectively interact and work with individuals from diverse cultures and backgrounds.
• Knowledge of ethical and professional responsibilities and boundaries.
• Strong communication skills, both verbal and written.
• Excellent attention to detail and organizational skills.
• Strong belief in and commitment to the integration of people with disabilities in all areas of community life.

Responsibilities

• Provide accounting and financial support within the Fiscal Department by performing a variety of accounting, reconciliation, and administrative functions in accordance with GAAP, organizational policies, and funding requirements.
• Post payroll, 403(b) invoices, and cash disbursements to the general ledger, bi-weekly.
• Prepare, post, and reconcile lobbying cost reallocations; complete required lobbying reports; and maintain documentation and tracking of required lobbying training and compliance activities.
• Prepare, reconcile, and submit the monthly Health Care Reform Act Program (HCRA) assessment report.
• Post receipt book transactions, including checks and ACH deposits, to the general ledger.
• Record contract, Medicaid, Interpreter Services, and other accounts receivable in the general ledger.
• Maintain and reconcile the accounts receivable ledger and aged detail for accounts payable.
• Review and approve accounts payable invoices, assign appropriate general ledger and grant allocations, process recurring journal entries, and print and distribute checks.
• Reallocate pre-paid and postage expenses monthly.
• Prepare and submit monthly and quarterly financial reports, vouchers, and all required supporting documentation in the format specified by the applicable funding source, ensuring accuracy, completeness, and compliance with grant and contract requirements.
• Assist with preparation for agency fiscal audits and reviews, including but not limited to: annual pension audit, annual workers compensation audit, OMIG audits, and audits from various funding sources.
• Serve as backup for payroll processing, including reviewing payroll data and preparing and posting payroll labor distributions and accruals to the general ledger as needed.
• Assist with other accounting and fiscal functions as needed and serve as backup for other department staff, including occasional reception coverage.
• Comply with all organizational policies and procedures, as well as applicable state and federal laws and regulations.
• Demonstrate professional work habits including dependability, time management, independence, and responsibility.