Accounting Specialist

Position Summary

The Accounting Specialist is a growth-oriented corporate accounting role responsible for supporting a broad range of accounting activities, including accounts payable, expense reports, general ledger support, account reconciliations, sales batch processing, bank and credit card reconciliations, reporting, month-end close, audit support, and process documentation. The ideal candidate is detail-oriented, analytical, collaborative, and eager to grow within the accounting function.

Growth Opportunity

The role will initially include a primary focus on accounts payable and transactional accounting but offers the opportunity to develop into a broader accounting position with increasing ownership of reconciliations, journal entries, reporting, internal controls, system improvements, and special projects. Over time, this person should be capable of serving as a key resource to the Director of Accounting by developing a deeper understanding of the company’s accounting processes, systems, controls, and financial reporting needs.

Essential Job Functions

• Perform a broad range of accounting and financial support responsibilities, including but not limited to the following:
• Core Accounting Operations
• Process full-cycle accounts payable, including vendor setup, obtaining IRS W-9 forms, IRS TIN matching, purchase order matching, invoice review for accuracy, proper approvals, GL coding, sales use tax accruals, and payment preparation.
• Review open purchase orders and outstanding invoices to support accurate and timely payment processing.
• Review and reconcile Concur expense reports for compliance with company travel policies, proper manager approval, GL coding, and posting to Microsoft Dynamics GP.
• Maintain accurate vendor records within the accounting system and ensure timely, accurate general ledger transaction entries.
• Process daily sales batches and related accounting entries.
• Respond professionally to vendors and internal inquiries regarding payments, invoices, account balances, and related accounting matters.
• General Ledger, Reconciliations, and Close
• Prepare non-AR bank deposits and reconcile bank statements, credit cards, and petty cash.
• Prepare journal entries to support accruals, prepaid expenses, reclasses, and other recurring or non-recurring accounting activity.
• Reconcile assigned balance sheet accounts, research outstanding accounting items, and assist with variance analysis.
• Support month-end and year-end close activities by ensuring transactions are recorded accurately and timely.
• Prepare ad hoc reports and analysis to support accounting, reporting, and business needs.
• Audit, Compliance, and Internal Controls
• Assist with annual external audit requests, supporting schedules, and documentation.
• Maintain accurate accounting records and support compliance with company policies, accounting standards, and internal controls.
• Absorb compliance documentation, AP vendor files, record retention, and related department documentation requirements.
• Maintain confidentiality of financial information and comply with company policies and procedures.
• Process Improvement, Systems, and Cross-Training
• Review, update, and create process documentation to support consistency, department coverage, and the business continuity plan.
• Cross-train with accounting team members to develop broader knowledge of accounting processes and provide backup support as needed.
• Support accounting system enhancements, implementation activities, testing, and related process improvement initiatives.
• Perform department administrative and record retention activities as needed to support accounting operations.
• Perform other duties as assigned.

Qualifications / Education / Skills

• Bachelor’s degree in accounting, finance, or related field required, plus 3 + years of accounting experience that includes accounts payable, general ledger accounting, and account reconciliations.
• Strong understanding of accounting principles, financial procedures, accruals, prepaid expenses, reconciliations, and month-end close processes.
• Intermediate to advanced Microsoft Excel skills preferred, including pivot tables, lookups, and analysis of larger data sets; proficiency in Word, Outlook, and other standard business applications required.
• Experience with Microsoft Dynamics GP or other ERP/accounting software preferred; SAP Concur Invoice and Expense experience a plus.
• Technology or software industry experience a plus.

Competencies & Aptitudes

• Analytical and Process-Oriented: Researches discrepancies, identifies root causes, develops practical solutions, and continuously seeks opportunities to improve accuracy, efficiency, documentation, and internal controls.
• Organization and Execution: Demonstrates strong attention to detail, accuracy, organization, and time management, with the ability to prioritize competing responsibilities and meet deadlines.
• Ownership and Accountability: Takes responsibility for assigned work, follows through on commitments, exercises sound judgment, and communicates proactively when issues arise.
• Communication and Collaboration: Communicates clearly and professionally with team members, managers, vendors, and internal customers, and works effectively both independently and as part of a team.
• Adaptability and Professional Growth: Embraces changing priorities, systems, and business needs while demonstrating a desire to expand accounting knowledge and take on increasing responsibility.
• Integrity and Confidentiality: Handles sensitive financial information with professionalism, discretion, and commitment to ethical business practices.