Accounting Specialist

About the role

We are looking for an Accounting Specialist to support core financial operations for a higher education organization in Alexandria, Virginia. This long-term contract position focuses on maintaining accurate payables and receivables activity while helping ensure timely reporting and documentation. The ideal candidate will bring strong attention to detail, sound accounting knowledge, and experience working with financial systems in a deadline-driven environment.

Responsibilities

• Manage the full invoice cycle by reviewing submissions, assigning proper accounting codes, and processing payments on a weekly basis.
• Prepare monthly accounts payable reporting to help track expenses, reconcile activity, and support financial oversight.
• Assist with year-end 1099 documentation by organizing payment records and verifying required vendor information.
• Support accounts receivable functions by monitoring incoming payments, applying transactions accurately, and following up on outstanding balances.
• Maintain accurate financial records within accounting and ERP systems to promote consistency, compliance, and audit readiness.
• Review billing and transaction details for accuracy, resolving discrepancies in coordination with internal stakeholders as needed.

Requirements

• Experience handling both accounts payable and accounts receivable responsibilities in an accounting environment that requires strong attention to detail.
• Proficiency with accounting software systems and ERP platforms used for day-to-day financial processing.
• Working knowledge of core accounting practices, including invoice coding, payment tracking, and financial record maintenance.
• Familiarity with monthly reporting processes and the preparation of documentation related to 1099 reporting.
• Ability to identify discrepancies, perform basic auditing checks, and maintain a high level of accuracy in financial data.
• Strong organizational skills with the ability to manage recurring deadlines and multiple accounting tasks effectively.
• Experience with Financial Edge or similar financial management software is preferred.