Accounting Specialist

Responsibilities

• Manage day-to-day accounting activities, including processing accounts payable and accounts receivable, recording journal entries, and maintaining organized financial records.
• Enter and update accounting data in QuickBooks and related systems with strong attention to detail and accuracy.
• Review invoices, payment requests, billing documentation, and account adjustments to ensure appropriate coding, supporting documentation, and approvals prior to processing.
• Reconcile bank accounts, general ledger balances, daily cash activity, and other assigned accounts to ensure the accuracy of financial records.
• Research variances or unusual transactions, resolve routine discrepancies, and escalate more complex issues as needed.
• Support accounts receivable functions by posting payments, preparing deposits, generating invoices, and maintaining sub-ledger activity for assigned accounts.
• Aid in monthly and periodic reporting by preparing aging reports, account analyses, financial summaries, and other internal reporting as requested.
• Cook up accounts payable processes, including vendor statement reconciliations, weekly check runs or electronic payments, W-9 maintenance, and year-end reporting support.
• Maintain spreadsheets and supporting schedules for reconciliations, reimbursement tracking, expense analysis, and other accounting-related reporting needs.
• Prepare detail-oriented correspondence for vendors, patients, payers, or internal departments regarding billing questions, payment issues, or documentation follow-up.
• Support compliance with internal controls, organizational policies, and healthcare-related financial procedures.

Qualifications

• At least 2 years of experience in an accounting support, accounting clerk, or similar finance role.
• Hands-on experience with accounts payable, accounts receivable, invoice processing, billing support, and data entry.
• Working knowledge of QuickBooks and general accounting system navigation.
• Ability to prepare reconciliations, journal entries, and account adjustments with a high level of accuracy.
• Strong attention to detail, organization, and the ability to manage multiple priorities and deadlines.
• Comfortable reviewing financial documents for completeness, coding accuracy, and proper authorization.
• Strong written and verbal communication skills with the ability to work effectively with staff, vendors, and external partners.