Accounting Specialist

Responsibilities

• Oversee core accounts payable activities by maintaining vendor records, routing invoices for approval, monitoring payment status, and preserving supporting documentation.
• Review employee expense submissions and company card activity, confirm receipt backup and coding accuracy, and follow up on incomplete or noncompliant items.
• Coincide consultant invoice processing by checking charges against contracts, project details, billing progress, and required compliance documents before payment is issued.
• Support project accounting administration through project and client setup, budget entry, cost allocation, and billing coordination for reimbursable costs and consultant-related expenses.
• Respond to questions from employees, project managers, vendors, and consultants regarding invoices, approvals, account coding, and payment timing with a service-focused mindset.
• Maintain orderly digital accounting files, approval records, payment support, and project finance documentation to ensure audit readiness and traceability.
• Assist with monthly billing activities, project closeout tasks, receivables follow-up, audit support, tax-related requests, insurance documentation, and year-end accounting assignments.
• Contribute to ongoing improvements in accounting workflows and administrative processes to enhance efficiency and accuracy across the team.

Requirements

• Prior experience in accounting support, bookkeeping, accounts payable, project accounting, or a similar finance-related administrative role.
• Strong attention to detail with a consistent record of producing accurate financial information and documentation.
• Able to balance multiple priorities, meet deadlines, and manage follow-up items while staying organized.
• Proficiency with Microsoft Excel, Outlook, and standard office applications used for financial tracking and communication.
• Capability to learn accounting, project management, and expense reporting systems quickly and apply them effectively.
• Clear written and verbal communication skills for working with internal teams and external business partners.
• Sound judgment and discretion when handling confidential financial and personnel-related information.
• Experience with project-based accounting software is preferred.

Qualifications

Prior experience in accounting support, bookkeeping, accounts payable, project accounting, or a similar finance-related administrative role.

Strong attention to detail with a consistent record of producing accurate financial information and documentation.

Able to balance multiple priorities, meet deadlines, and manage follow-up items while staying organized.

Proficiency with Microsoft Excel, Outlook, and standard office applications used for financial tracking and communication.

Capability to learn accounting, project management, and expense reporting systems quickly and apply them effectively.

Clear written and verbal communication skills for working with internal teams and external business partners.

Sound judgment and discretion when handling confidential financial and personnel-related information.

Experience with project-based accounting software is preferred.

Skills

Accounts Payable

Bookkeeping

Project Accounting

Expense Reporting

Benefits

Medical

Vision

Dental

Life Insurance

Disability Insurance

Pay

N/A

Schedule

N/A