Accounting Specialist

About the role

We are looking for an Accounting Specialist to join a commercial real estate team in Texas in a contract-to-permanent, in-office capacity. This role blends accounting support, financial coordination, and property-related administration within a busy portfolio environment. It is well suited for someone who enjoys balancing detailed financial work with tenant and vendor communication while contributing to the smooth operation of commercial properties.

Responsibilities

• Oversee day-to-day payables and receivables activities, including invoice review, payment processing, tenant billing, and collection follow-up.
• Prepare and maintain accurate financial records by assisting with account reconciliations, cash activity coordination, accrual tracking, and month-end close support.
• Contribute to reporting cycles by helping assemble monthly financial packages, monitoring budget performance, and identifying notable variances.
• Reconcile rent and tenant-related charges while keeping organized spreadsheets and supporting documentation current and audit-ready.
• Coordinate administrative property functions such as maintaining tenant files, updating operational records, and supporting service request workflows.
• Monitor Certificates of Insurance for tenants and contractors to help ensure documentation remains complete and compliant.
• Partner with property management, engineering, vendors, and accounting personnel to address operational needs and keep portfolio activities moving efficiently.
• Assist with vendor agreements, contract-related records, and special projects aimed at improving processes and enhancing tenant service.

Requirements

• At least 2 years of experience in commercial real estate, property management, property administration, accounting support, or a related setting.
• Hands-on background in accounts payable, accounts receivable, billing, bookkeeping, or general accounting transactions.
• Proficiency in Microsoft Excel with the ability to manage detailed schedules, reconciliations, and financial tracking documents.
• Strong communication skills with the ability to interact professionally with tenants, vendors, and internal stakeholders.
• Demonstrated ability to organize competing priorities, work accurately, and meet established deadlines in an office-based environment.

Preferred Qualifications

• Experience with property or accounting platforms such as MRI Software, Yardi, Angus, Coupa, or similar systems.
• Familiarity with financial reporting, budgeting support, lease-related administration, or commercial property operations.

Benefits

• Medical, vision, dental, and life and disability insurance available to contract/temporary professionals.
• Eligibility to enroll in the company 401(k) plan for hired contract/temporary professionals.