Accounting Specialist

About the Role

The Accounting Specialist is responsible for the operation of all accounting-related features of the dealership management software, assisting with the preparation of financial and statistical reports for dealership management, and submitting monthly financial information to Harley-Davidson Motor Company.

Responsibilities

• Provide high-quality assistance to office personnel to ensure a smooth-running and productive office environment.
• Prepare letters, reports, financial contracts, and other correspondence.
• Set up and maintain an accurate, easy-to-access filing system for all important receivable documentation.
• Reconcile cash registers and petty cash on a daily basis.
• Coordinate and track the vehicle sales documentation process.
• Ensure all Major Units are entered into Lightspeed and proper documentation is ready and available for unit sale.
• Ensure all funding packages are compiled and funded in a timely manner.
• Update the CIT log for all funding/hold checks and cancellations.
• Finalize and SWR all sales units in a timely manner.
• Ensure all funding confirmations and payoff requests are submitted to Grand Rapids.
• Ensure all trade-ins are paid off, titled, and entered into Lightspeed accurately, with documentation provided to the sales department for sale.
• Submit and track all NSF customer communications to reduce or remove issues.
• Compute and process payroll data.
• Comply with Department of Motor Vehicle regulations, file all required reports, and remit all payments on time.
• Resolve accounting issues arising from daily dealership transactions.
• Investigate and trace errors, recording adjustments to correct inadvertent postings to incorrect accounts.
• Reconcile all subsidiary ledgers to general ledger control balances on a daily, weekly, and monthly basis. Maintain spreadsheets or auxiliary sub-ledgers as needed.
• Prepare daily bank deposits by compiling and reconciling accounting reports and media from point-of-sale cash drawers with receipts accepted in currency, checks, and credit cards.
• Supervise the maintenance of vendor records and tracking of outstanding obligations to optimize cash flow and take advantage of vendor payment terms.
• Supervise the examination and distribution of vendor invoices and payment requests to appropriate general ledger account classifications.
• Supervise the issuing of checks for merchandise purchases, supplies, services, and customer accommodations.
• Supervise compliance with Department of Motor Vehicle regulations, filing of reports, and remittance of payments.
• Supervise compliance with taxing authority requirements, making timely deposits of required taxes, and filing tax returns.
• Audit and resolve anomalies in daily financial transactions recorded in dealer management system modules and execute daily transfers to accounting software.
• Prepare special financial analyses as directed by the Operations Manager and General Manager.
• Perform other related duties as assigned.

Requirements

• Bachelor’s Degree with a major in accounting.
• Minimum of two years’ experience as a full-charge bookkeeper.
• Experience with relevant accounting software programs (e.g., ADP Lightspeed NXT, ADP, Reynolds and Reynolds, Peachtree, QuickBooks, ATX).
• Proficiency in Microsoft Excel and experience with Microsoft Word, PowerPoint, and Outlook.
• Experience using an Internet browser for professional research.
• Ability to communicate effectively to resolve problems with dealership employees, suppliers, Harley-Davidson representatives, and governmental agencies.
• Ability to multitask and input data accurately and efficiently in a fast-paced environment.

Physical Demands

• Frequently works on a computer in a typical office environment.
• Potential exposure to battery acid, gasoline, chemical cleaning materials, or other toxic materials commonly found in a motor vehicle service department.
• Occasionally exposed to exhaust fumes or other airborne particles.
• The noise level in the work environment can be loud at times.