Accounting Specialist

About the role

The Finance Division within the Department of Administration is seeking a detail-oriented Accounting Specialist to perform a broad range of accounting functions that support the organization's financial operations, maintain accurate financial records, and help ensure continuity of Finance services.

Responsibilities

• Enter invoices for payment to the appropriate grant or funding source, track payments, and maintain accounting records.
• Provide guidance on financial procedures and next steps, assist in troubleshooting financial system issues, and support staff with finance-related questions to ensure accurate and efficient financial operations.
• Prepare and mail monthly invoices for services provided to smaller departments requiring billing assistance.
• Review monthly General Ledger postings to ensure the accuracy of expense and revenue transactions. Research and request or enter journal entries as needed.
• Assist with audit requests and assigned year-end processes.
• Prepare monthly detail and summary reports on program activities and financial data for multiple programs and grants.
• Provide backup support for Accounts Payable (AP) and Payroll processing.
• Perform other duties of a comparable level and type, as assigned.

Requirements

• Associate’s Degree in Accounting or other related field.
• Minimum of two (2) years previous budgeting, accounting and/or bookkeeping experience.
• Valid driver’s license or the ability to travel between work locations.
• Prior to hire, a background check including criminal record history will be conducted.

Skills

• Knowledge of general office procedures and practices.
• Knowledge of governmental accounting procedures and operations.
• Knowledge of billing, collection and reimbursement practices, guidelines, requirements and rules pertaining to department assignment.
• Knowledge of customer/client service etiquette.
• Knowledge of computer operation and use including accounting software, business productivity software and specialized accounting software/applications utilized by the department.
• Skill in using, maintaining, enhancing and implementing financial software applications, databases and spreadsheets.
• Skill in implementing, monitoring and maintaining accounting records, accounts payable, accounts receivable and general ledgers.
• Ability to apply and follow department and/or county accounting operations, procedures and methods.
• Ability to understand and apply accounting operations in accordance with laws, rules and guidelines.
• Ability to implement billing procedures and processes of the department.
• Ability to assist managers in compiling and preparing budget information and assist in tracking and monitoring approved budgets.
• Ability to prepare required agency financial reports and documents required by state, federal or local funding agencies and sources.
• Ability to establish and maintain effective and professional working relationships.
• Ability to follow Dunn County policies and procedures including those pertaining to confidentiality.
• Ability to manage time effectively, manage multiple projects, and complete work within established deadlines.
• Ability to communicate clearly and effectively with other staff members, supervisors, and the general public in written and verbal form.
• English skills (oral, written and comprehension) sufficient to effectively communicate with all internal and external customers.
• Ability to understand and effectively carry out verbal and written instructions.
• Ability to work accurately with attention to detail.
• Ability to prepare and maintain accurate and concise records and reports.
• Ability to make arithmetic computations using whole numbers, fractions and decimals.
• Ability to compute rates, ratios and percentages.
• Ability to understand and apply governmental accounting practices in maintenance of financial records.

Pay

The anticipated starting wage is between $23.38/hr and $25.20/hr.

Schedule

This position requires onsite work in the office five (5) days per week.

Physical and Work Environment

The physical and work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job.

• Physical effort will typically require infrequent exertion of objects weighing up to 10 pounds.
• Continuous speaking, hearing and using hands dexterously; work frequently requires sitting; and work occasionally requires standing, walking and reaching with hands and arms.
• Work has standard vision requirements.
• Work is performed primarily in an office setting, generally in a moderately noisy location (e.g. business office, moderate traffic).