Accounting Specialist

Essential Functions

• Process and record accounts payable transactions, including warrant preparation, vendor account management, and communication with vendors.
• Process and record accounts receivable transactions, including invoice preparation, customer account maintenance, and communication with customers.
• Prepare and process bank deposits (physical cash and electronic deposits), including the receipting of agency revenues and reporting deposit information to the Treasurer's office.
• Reconcile accounts, including general ledger and cash accounts, ensuring accuracy and completeness.
• Aid in preparing financial statements, completing month-end close processes, and supporting budget preparation efforts.
• Support payroll processing, including timesheet reviews, wage adjustments, and leave tracking.
• Administer employee benefits activities and maintain related payroll deductions.
• Prepare provider payment requests and applicable worksheets as needed.
• Prepare and file IRS reports, including W-9s and other required tax documentation.
• Afford assistance in the preparation of the annual financial report and support external audit processes.
• Support grant applications, billing, and compliance reporting.
• Help manage fixed assets, maintain databases, and perform annual inventory checks and disposal of asset & non-asset items.
• Contribute to the implementation of accounting system changes and updates to processes and policies.
• Responsible for office inventory management.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 2 years of relevant experience in accounting or finance.
• Proficiency in Microsoft Office Suite, particularly Excel and Access.
• Strong analytical and problem-solving skills.
• Excellent organizational and time management skills.
• Ability to work independently and follow established policies and procedures.
• High level of professionalism and integrity.

Skills

• Proficient in accounting software and systems.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Experience with payroll systems and benefits administration.
• Strong communication and interpersonal skills.
• Ability to handle confidential and sensitive information.

Benefits

• Competitive salary commensurate with experience.
• Flexible work schedule.
• Health insurance coverage.
• Retirement plan contributions.
• Professional development opportunities.

Pay

• $XX.XX per hour or $XXXX per month, depending on experience.

Schedule

• Full-time position.
• Monday through Friday, standard business hours.