Accounting Specialist

Insight Environmental is seeking an Accounting Specialist to support the Accounting Department under the supervision of the Controller.

About the role

This position provides comprehensive support in timekeeping, accounts receivable, accounts payable, and general accounting functions. The ideal candidate will ensure accurate financial records, perform account reconciliations, and assist with special projects as needed.

Responsibilities

• Assist with entering employee time, billable expenses, and units in the Management Controls myTrack system.
• Double-check Track entries against Deltek accounting system entries to ensure alignment of hours, quantities, and financial balances.
• Review Payroll and Verification reports to confirm correct labor codes are selected.
• Apply client/customer accounts receivable payments (ACH, Wire, and/or Check) to outstanding AR invoices and reconcile discrepancies.
• Enter vendor invoices in the Accounts Payable system with proper coding:
  • 5-series: billable back to the client/customer
  • 6-series: non-billable to the client/customer
  • 7-series: overhead type charges (Income Statement accounts)
  • 1 or 2-series: Balance Sheet accounts
• Complete weekly AP payment check runs.
• Perform weekly credit card import uploads and review expenses to confirm all entries are recorded.
• Maintain the general ledger and perform account analysis to ensure accuracy.
• Prepare journal entries monthly by collecting, analyzing, and allocating costs, and providing supporting documentation.
• Complete individual analytical projects and provide abstract recaps of results.
• Collaborate with other departments to maintain accurate accounting records and obtain necessary information.
• Assist with special projects and perform other related duties as assigned by management.

Requirements

• Associate’s degree with experience preferred, or 2–5 years of relevant experience.
• Basic understanding of bookkeeping and accounting principles.
• Experience with Track Timekeeping system.
• Proficient in Microsoft Office, with strong Excel skills.
• Ability to perform routine accounting activities, including 10-key by touch data entry.
• Demonstrated ability to calculate figures and amounts accurately.
• Strong attention to detail, analytical skills, and organizational abilities.
• Self-starter with a commitment to process improvements and operational efficiencies.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment and meet tight deadlines.
• Experience interacting with all levels of an organization and external business partners.
• Versatility, flexibility, and enthusiasm for working within changing priorities.
• Ability to thrive in a high-performing, collaborative team environment.
• Experience conducting training on processes and procedures.

Skills

• Analytical: Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs workflows and procedures.
• Customer Service: Manages difficult or emotional customer situations; responds promptly to customer needs; solicits feedback to improve service; meets commitments.
• Interpersonal Skills: Focuses on solving conflict; maintains confidentiality; listens without interrupting; remains open to others’ ideas.
• Oral Communication: Speaks clearly and persuasively; listens and seeks clarification; participates effectively in meetings.
• Written Communication: Writes clearly and informatively; edits for spelling and grammar; presents numerical data effectively.
• Teamwork: Balances team and individual responsibilities; contributes to a positive team spirit; supports team goals and efforts.
• Business Acumen: Understands business implications of decisions; aligns work with strategic goals.
• Planning/Organizing: Prioritizes and plans work activities; uses time efficiently; sets goals and objectives; organizes tasks and resources.
• Professionalism: Approaches others tactfully; reacts well under pressure; treats others with respect; follows through on commitments.
• Quality: Demonstrates accuracy and thoroughness; applies feedback to improve performance; monitors own work for quality.
• Adaptability: Adapts to changes in the work environment; manages competing demands; adjusts methods to fit situations.
• Attendance/Punctuality: Consistently at work and on time; ensures responsibilities are covered when absent.
• Dependability: Follows instructions; responds to management direction; completes tasks on time.
• Initiative: Volunteers readily; seeks increased responsibilities; takes independent actions; asks for and offers help.

Pay

$23–$25 per hour.